Administrative Assistant

Job summary

Performs general administrative and clerical duties for the assigned program or department. Determines work priorities and methods independently, using initiative and judgment to address unusual matters while following the organization’s mission, values, and policies.

Job details

Requisition ID: 412026 Position Number: 111-711109-A231-T1 Posting End Date: October 8, 2026 Employer: Southern Health-Santé Sud Site: Portage Regional Health Centre Union: Non Union Department/Unit: Administration Work Location: Portage Regional Health Centre City: Portage la Prairie Hiring Status: Temporary FTE: 1.0 Employment arrangement: In Person Daily hours worked: 7.75 Anticipated shift: Days Annual base hours: 2015 Anticipated Start Date - End Date: 10/13/2026 - 12/13/2026 Salary: As per Agreement Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family. Position Overview Reporting to the Director, Manager or Lead, the Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department. The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. Experience Minimum two (2) years of previous clerical experience required. Experience in a health care environment preferred. Education (Degree/Diploma/Certificate) Grade 12 or equivalent. Completion of a recognized administrative/secretarial program preferred, or a suitable combination of education and experience. Certification/Licensure/Registration Not Applicable Qualifications And Skills Demonstrated ability using Microsoft Office including; Word, Excel, Access, Power Point, Outlook, Teams, etc. required. Strong organizational, interpersonal, problem solving, verbal and written communication skills. Demonstrated effective oral and written communication skills. Demonstrated proficiency in computer applications and in particular Microsoft Office programs. Ability to work independently with minimal supervision. Must be able to exercise initiative and independent judgment in determining work priorities. Ability to work with a variety of sensitive information and to maintain confidentiality. Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required. Proficiency of both official languages is essential for target and designated bilingual positions. Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums. Good work and attendance record. Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000. Physical Requirements Demonstrated ability to meet the physical and mental demands of the job. No hazardous or significantly unpleasant conditions. May work occasionally evenings and weekends as necessary. Will be required to travel to other regional facilities as the position duties may require. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

What you’ll do

Performs general administrative and clerical duties for the assigned program or department. Determines work priorities and methods independently, using initiative and judgment to address unusual matters while following the organization’s mission, values, and policies.

Requirements

Requires Grade 12 or equivalent and at least two years of clerical experience; completion of a recognized administrative or secretarial program is preferred, as is healthcare experience. Candidates need Microsoft Office proficiency, strong organizational and communication skills, the ability to work independently and maintain confidentiality, a valid Class 5 driver’s license with an insured vehicle and required liability coverage, and satisfactory background checks.

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• interpersonal communication · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Word
• Excel
• Access
• PowerPoint
• Outlook
• Teams
• Organization
• Interpersonal Communication
• Problem Solving
• Verbal Communication
• Written Communication
• Computer Applications
• Independent Judgment
• Confidentiality
• Cultural Awareness

Job areas

• Administrative
• Healthcare

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