Administrative Assistant - Emergency Preparedness and Security Services

Job summary

Performs general administrative and clerical duties for the designated program or department. Exercises initiative and independent judgment to prioritize work, determine methods, and address unusual matters in accordance with organizational policies and values.

Job details

Requisition ID: 412079 Position Number: 399-7113499-A230-T1 Posting End Date: October 09, 2026 Employer: Southern Health-Santé Sud Site: Boundary Trails Health Centre Union: Non Union Department/Unit: Emergency Preparedness and Security Services Work Location: Boundary Trails Health Centre City: Winkler Hiring Status: Temporary FTE: 0.60 Employment arrangement: Hybrid Daily hours worked: 7.75 hrs Anticipated shift: Days Annual base hours: 2015 Anticipated Start Date – End Date: As mutually agreed upon – 03/31/2027 Reason for Term:Other Leave Salary: $21.20 - $27.03 Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Joina region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family. Position Overview The Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department. The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. This text is available in French upon request/Ce profil de poste est disponible en français sur demande. E-mail humanresources@southernhealth.ca. Experience Minimum two (2) years of previous clerical experience required. Experience in health care, emergency preparedness or law enforcement environment preferred. Education (Degree/Diploma/Certificate) Grade 12 or equivalent. Completion of a recognized administrative/secretarial program preferred, or a suitable combination of education and experience. Certification/Licensure/Registration Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000. Qualifications And Skills Strong organizational, interpersonal, problem-solving, verbal and written communication skills. Demonstrated effective oral and written communication skills. Ability to work independently with minimal supervision. Must be able to exercise initiative and independent judgment in determining work priorities. Ability to work with a variety of sensitive information and to maintain confidentiality. Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required. Proficiency of both official languages is essential for target and designated bilingual positions. Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums. Good work and attendance record. Demonstrated ability using Microsoft Office including; Word, Excel, Access, Power Point, Outlook, Teams, etc. required. Physical Requirements Demonstrated ability to meet the physical and mental demands of the job. No hazardous or significantly unpleasant conditions. May work occasionally evenings and weekends as necessary. Will be required to travel to other regional facilities as the position duties may require. This term position may end earlier as outlined in your collective agreement. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

What you’ll do

Performs general administrative and clerical duties for the designated program or department. Exercises initiative and independent judgment to prioritize work, determine methods, and address unusual matters in accordance with organizational policies and values.

Requirements

Requires Grade 12 or equivalent, at least two years of clerical experience, a valid Class 5 driver's license, an insured vehicle, and at least $1,000,000 in liability insurance. A recognized administrative or secretarial program and experience in health care, emergency preparedness, or law enforcement are preferred; strong communication, organizational, confidentiality, and Microsoft Office skills are also required.

Listed skills

• Microsoft Teams · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• interpersonal communication · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Interpersonal Communication
• Problem-Solving
• Verbal Communication
• Written Communication
• Independent Work
• Initiative
• Independent Judgment
• Confidentiality
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Cultural Awareness

Job areas

• Administrative
• Healthcare
• Security & Safety

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