Legal Administrative Assistant

Our client, a boutique business law firm in downtown Vancouver, is seeking a Corporate Legal Assistant to join their team. This is an integral role supporting 2–3 Corporate lawyers across both practice management and transactional work. You’ll thrive here if you’re a high-achieving, highly organized Legal Assistant who enjoys a fast-paced environment, takes ownership of your work, and is looking to build a long-term career within a collaborative boutique firm. Duties & Responsibilities Manage files from opening through closing, including client intake, compliance requirements, file maintenance, and archiving Coordinate lawyers’ calendars, meetings, deadlines, reminders, and follow-ups while keeping priorities on track Serve as a primary point of contact for clients and assist with day-to-day correspondence and inquiries Prepare, revise, and format corporate agreements, correspondence, forms, reports, spreadsheets, and other legal documents Support corporate transactions by coordinating signatures, organizing closing materials, preparing digital closing books, and assisting with trust documentation Conduct corporate, land title, and other searches through BC Online, LTSA, and related systems Manage billing administration, including WIP reviews, pre-bills, invoicing, and follow-up on outstanding accounts Assist with trust administration, expense reporting, and other practice-management requirements Provide vacation and overflow coverage for other Legal Assistants and occasional shared reception support Maintain a high level of organization across multiple matters while proactively identifying outstanding tasks and upcoming deadlines What We’re Looking For 2-5 years of Legal Assistant experience in a law firm Corporate/business law experience preferred Legal Administrative Assistant diploma or equivalent combination of education and experience Strong technical skills, including Microsoft Office and familiarity with legal document management, e-signature, comparison, and billing platforms Detail-oriented, dependable, and proactive with excellent judgment and the ability to manage competing priorities Compensation & Benefits $50,000–$75,000, based on experience and qualifications Performance and referral bonuses Comprehensive, largely employer-paid health coverage Health spending account, wellness reimbursement, and RRSP/TFSA matching

The role involves supporting corporate lawyers with practice management, transactional work, and file maintenance from opening to closing. Key duties include coordinating calendars, preparing legal documents, conducting corporate searches, and managing billing and trust administration.

Candidates should have 2-5 years of legal assistant experience, preferably in corporate or business law. A Legal Administrative Assistant diploma or equivalent education and strong technical proficiency in Microsoft Office and legal software are required.

• Performance Bonuses • Referral Bonuses • Health Coverage • Health Spending Account • Wellness Reimbursement • RRSP Matching • TFSA Matching

• OrganizationPreferred
• Attention to detailPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• File Management
• Calendar Coordination
• Client Correspondence
• Legal Document Formatting
• Corporate Transactions
• BC Online
• LTSA
• Billing Administration
• Trust Administration
• Microsoft Office
• Document Management Systems
• E-signature Platforms
• Time and Billing Software
• Organization
• Prioritization
• Attention to Detail

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 23, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available