Corporate Secretary/Executive Assistant to the President

Job summary

The incumbent manages the President's Office operations and provides strategic support to executive leadership. Additionally, they serve as Corporate Secretary, overseeing board governance, committee administration, and official corporate records.

Job details

At the St. Lawrence Seaway Management Corporation, our people come first. We are proud to make a real difference by contributing to a sustainable and efficient transportation of goods. Applying to join our dynamic team will make you an ambassador for a seaway that is essential to everyone’s daily life. Discover a workplace that promotes safety, diversity and innovation. Location: CornwallProvince: Ontario (CA-ON)Assignment: Permanent# of openings: 1 Our advantages Competitive compensation, defined-benefit pension plan, comprehensive group insurance and virtual healthcare. Annual performance bonus Generous paid time off to support work-life balance. Employee and family assistance program. Hybrid work program offering flexibility and collaboration. Flexible 37.5-hour work week. Professional development opportunities, wellness programs and additional employee benefits. Your role Reporting directly to the President, the Executive Assistant to the President and Corporate Secretary plays a strategic role in supporting executive leadership and administering the Corporation’s governance framework. Working closely with the President, the Board of Directors, the Executive Leadership Team and key stakeholders, the incumbent serves as a trusted advisor and central point of coordination, supporting effective decision-making, governance excellence and organizational effectiveness. This opportunity may be of interest to professionals recognized for their professionalism, judgment, discretion, organizational skills and ability to build trusted relationships. We encourage qualified candidates to apply and would welcome the opportunity to meet with you. Key Responsibilities Leads the effective management of the President’s Office, including the coordination of priorities, calendar, communications, travel, meetings and information requirements. Provides strategic executive support to the President by managing correspondence, preparing executive materials, coordinating meetings and ensuring follow-up on key decisions, commitments and corporate initiatives. Serves as a key liaison between the President, the Executive Leadership Team, the Board of Directors and internal and external stakeholders. Coordinates special projects, sensitive matters and corporate events involving the President and the Board of Directors. Acts as Corporate Secretary and oversees the planning and administration of Board and committee activities, including meeting agendas, materials, minutes, resolutions and follow-up actions. Maintains official corporate records and supports compliance with applicable governance requirements, legislation, policies and recognized best practices. Supports the appointment, onboarding and ongoing effectiveness of Board members and recommends continuous improvements to governance processes and practices. Handles highly sensitive, confidential and privileged information with exceptional discretion, professionalism and sound judgment. Job requirements Bachelor's degree in Business Administration, Law, Governance, Public Administration or a related field, or an equivalent combination of education and experience. Governance-related training or certification is considered an asset. Minimum of seven (7) years of experience supporting executive-level leadership, combined with experience in corporate governance, Board administration, or corporate secretariat activities. Strong knowledge of corporate governance principles, Board practices, meeting procedures and applicable legal and regulatory requirements. Proven ability to anticipate needs, manage competing priorities and handle sensitive matters with discretion and sound judgment. Demonstrated leadership, initiative and influence, with the ability to build effective relationships at all levels of the organization. Excellent analytical, organizational and communication skills, including the ability to prepare high-quality corporate documents, reports and presentations. Advanced proficiency with Microsoft 365 and governance or document management technologies; SAP knowledge is an asset. Excellent verbal and written communication skills in both official languages. Working conditions Requires flexibility to manage changing priorities, tight deadlines and emerging issues. Occasional travel and availability outside regular business hours to support the President, Board activities and corporate events. Office-based environment with regular exposure to highly confidential and privileged information. The St. Lawrence Seaway Management Corporation is committed to diversity by encouraging an inclusive and equitable recruitment and work environment. We welcome everyone to apply, including candidates who identify as a member of one or more of the following groups: women, Indigenous persons, visible minorities and persons with disabilities to apply. We would love to connect with you about this opportunity. Please note that only those candidates under consideration will be contacted. Follow us on social media to see first-hand what we are all about!

What you’ll do

The incumbent manages the President's Office operations and provides strategic support to executive leadership. Additionally, they serve as Corporate Secretary, overseeing board governance, committee administration, and official corporate records.

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess at least seven years of experience in executive support or corporate governance. Strong knowledge of board practices, excellent communication skills, and proficiency in Microsoft 365 are required.

Benefits

• Competitive compensation • Defined-benefit pension plan • Comprehensive group insurance • Virtual healthcare • Annual performance bonus • Generous paid time off • Employee and family assistance program • Hybrid work program • Professional development opportunities • Wellness programs

Listed skills

• SAP · Preferred
• Microsoft 365 · Preferred
• Compliance · Preferred
• Communication · Preferred
• report preparation · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate governance
• Board administration
• Executive support
• Strategic planning
• Communication
• Organizational skills
• Discretion
• Judgment
• Microsoft 365
• Document management
• SAP
• Report preparation
• Relationship building
• Compliance
• Meeting facilitation
• Presentations
• Planning
• Management
• Governance
• Coordinating
• Influencing Skills
• Influencing Without Authority
• Leadership
• Decision Making
• Innovation
• Business Administration
• Corporate Governance
• Relationship Building
• Organizational Skills
• Professionalism
• Time Off Management
• Legislation
• Organizational Effectiveness
• Regulatory Requirements
• Public Administration
• Executive Information Systems
• SAP Knowledge Warehouse
• Virtual Health
• Document Management

Job areas

• Administrative
• Management & Leadership
• Legal
• Transportation
• Government & Public Sector
• Executive Assistant to the President
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants