Admin I - Referral Clerk, Physician Services

Salary: $51,319 - $68,932 annually / $28.197 - $37.874 per hour Position Type: Full-time Posting Type: This job posting is for an existing vacancy. Closing Date: September 3, 2026 @ 8:30 a.m. CST Job Summary: Admin I – Referral Clerk is responsible for providing daily follow-up and tracking of referrals sent to outside providers for specialty services. Accountability The Admin I – Referral Clerk is accountable to the Manager – MOA. Qualifications: * Diploma or certificate in Medical Office Administration or a combination of education/experience as deemed acceptable by SLFNHA * Minimum one (1) year previous experience in a Medical Office setting or a combination of education/experience as deemed acceptable by SLFNHA * Proficient with medical terminology * Proficient keyboarding skills * Proficient computer skills; Microsoft Office * Possess excellent interpersonal and communication skills (both verbal and written) * Previous experience working within an electronic medical record (EMR) * Strong knowledge of medical office practices and procedures * Ability to maintain effective working relationships with patients, medical and clinic staff and the public * Ability to work independently in a fast-paced work environment * Ability to work in an office environment where work tasks for the day are multiple, interruptive, and priority changing * Superior time management and organizational skills; very detail orientated * Must have experience and understanding of Native culture, and the geographic realities and social conditions within remote First Nation communities * Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset * Must be willing to relocate and/or live in Sioux Lookout * The ability to perform the duties of this job on a regular basis Roles & Responsibilities 1. Provide day-to-day administrative support to Physicians and Medical Office Assistants with tracking, follow up and completion of referrals. 2. Answer and efficiently/effectively administer phone calls from Physicians, nursing stations, Specialty clinics, Patients and other Health Care Services/Agencies 3. Make all appropriate outgoing calls to nursing stations, physicians, specialty clinics, patients and outside services. 4. Data entry and maintain current health record within the Electronic Medical Record. 5. Review and address all PENDING referrals in OSCAR EMR and OCEANS electronic referral platform, ensuring proper documentation and referral status is maintained. 6. Referral Tracking / Follow-up and documentation of missed appointments, the reason for missing, and re-scheduling of these appointments as required. 7. Prioritize referrals based on urgency. 8. Patients advocate while scheduling appointments and timely travel based on urgency. 9. Electronic filing and management of patient charts. 10. Receive, document, file and properly distribute appointment notifications and reports. 11. Track and maintain referral status. 12. Assist/Complete any inquiry regarding referral tracking and status. 13. Efficient maintenance of Oscar Inbox and messages. 14. Contribute to the creation and implementation of office policies and procedures. 15. Ongoing office duties i.e. Faxing, shredding, filing, mail, office supplies, etc. 16. Maintain strict patient confidentiality and adhere to policies and procedures regarding PHIPA, OCAP and SLFNHA privacy policy. 17. Assist to navigate the complex health service delivery in Northern Ontario and the issue as they relate to First Nations Health 18. Any other duties assigned by the Manager – MOA and the Manager – Health Information Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible. Candidates are encouraged to self-identify on their application. Self-identification is voluntary and the information is used to assist SLFNHA in hiring Indigenous people from the region whenever possible and to support candidates in their application. We offer competitive and comprehensive employment benefits to Full-Time employees: * Pension plan * Fitness reimbursement program * Comprehensive insurance coverage * Professional development opportunities * Relocation assistance

The Referral Clerk provides administrative support by tracking, following up, and managing referrals to outside specialty services. They are responsible for maintaining electronic health records, scheduling appointments, and acting as a patient advocate while ensuring efficient communication between clinics and patients.

Candidates must possess a diploma or certificate in Medical Office Administration or equivalent experience, along with at least one year of experience in a medical office setting. Proficiency in medical terminology, computer skills, and an understanding of First Nations culture and regional social conditions are required.

• Pension plan • Fitness reimbursement program • Comprehensive insurance coverage • Professional development opportunities • Relocation assistance

• Time managementPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Medical office administration
• Medical terminology
• Keyboarding
• Microsoft Office
• Electronic medical record
• Interpersonal skills
• Communication skills
• Time management
• Organizational skills
• Detail oriented
• Data entry
• Patient advocacy
• Referral tracking
• Administrative support
• Confidentiality
• First Nations cultural awareness
• Office Supply Management
• Administrative Support
• Office Administration
• Accountability
• Organizational Skills
• Advocacy
• Management
• Medical Records
• Communication
• Computer Literacy
• Data Entry
• Electronic Medical Record
• Medical Office Procedures
• Medical Terminology
• Medical Privacy
• Telephone Skills
• Time Management
• Scheduling
• Setting Appointments
• Filing

• Administrative
• Healthcare
• Social Services
• Referral Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week