Administrative Assistant

Job summary

Coordinate daily office and business operations, establish office procedures, schedule appointments, and handle telephone calls and enquiries. Maintain supplies and filing systems, enter and transfer data, provide customer service, perform basic bookkeeping, and conduct performance reviews.

Job details

Overview Languages Bilingual Education College/CEGEP or equivalent experience Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Motivate staff Plan and organize daily operations Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Perform data entry Provide customer service Perform basic bookkeeping tasks Conduct performance reviews Organise day-to-day business operations Transfer handwritten data to Excel or Word documents Additional information Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Quick learner Punctuality Benefits Other benefits Parking available

What you’ll do

Coordinate daily office and business operations, establish office procedures, schedule appointments, and handle telephone calls and enquiries. Maintain supplies and filing systems, enter and transfer data, provide customer service, perform basic bookkeeping, and conduct performance reviews.

Requirements

Requires college/CEGEP education or equivalent experience and 2 to less than 3 years of experience. The posting also identifies bilingualism and emphasizes communication, organization, accuracy, flexibility, reliability, teamwork, and time management.

Benefits

• Parking

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Appointment Scheduling · Preferred
• Microsoft Excel · Preferred
• telephone communication · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff Motivation
• Operations Planning
• Office Procedures
• Appointment Scheduling
• Telephone Communication
• Electronic Enquiries
• Inventory Management
• Customer Service
• Filing Systems
• Data Entry
• Basic Bookkeeping
• Performance Reviews
• Excel
• Word
• Multitasking
• Time Management

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Energy
• Management & Leadership