Office Assistant - Literacy and Adult Education

Job summary

Provide administrative and clerical support to program heads and instructional staff while managing student databases and office reception. Act as a liaison between departments and provide essential information to students and the general public.

Job details

Job Content (SDF) Details Job Content (SDF) Details Competition Number P17901 Posting Title Office Assistant - Literacy and Adult Education Classification Band 5 Location Saskatchewan Polytechnic Moose Jaw Campus Other Location(s) Saskatchewan Polytechnic Moose Jaw Campus Building Other Building Date Posted 09/22/2026 Closing Date 10/02/2026 JIQ # 10015 Start Date 10/13/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $1,834.50 to $2,192.69 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay Monday to Friday. Posting Status Open Special Instructions to Applicants Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees. Job Duties Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Provide administrative and support services to the program head and instructional staff Provide information and support services to Literacy and Adult Education students Provide program information to the general public and outside agencies Liaise with other departments, offices and agencies Create and manage student database Manage the office, which includes reception duties Assist students, administrative and academic staff to ensure the program runs smoothly. Qualifications, Skills, Abilities And Experience Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) Recognized office education or business certificate or an equivalent combination of education, training and experience. Minimum of two years recent and relevant experience performing administrative and clerical work. Training and/or experience in the use of common software packages, i.e. MS Word and Excel. Effective interpersonal skills. Effective communication skills. Effective organizational skills. Effective proofreading skills. Ability to work independently under generalized supervision. Demonstrates valuing diversity. Desired QSA Required Competencies Posting Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this position? Saskatchewan Polytechnic Careers Site Newspaper LinkedIn Workopolis SaskJobs.ca Social Media Personal Referral Other If you answered 'Other' above, please specify source here: (Open Ended Question) Applicant Documents Required Documents Resume Cover Letter Optional Documents List of Reference Contacts

What you’ll do

Provide administrative and clerical support to program heads and instructional staff while managing student databases and office reception. Act as a liaison between departments and provide essential information to students and the general public.

Requirements

Requires a recognized office education or business certificate and at least two years of recent administrative experience. Candidates must be proficient in MS Word and Excel and possess strong interpersonal and organizational skills.

Listed skills

• Administrative Support · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Clerical work
• Database management
• Reception duties
• Interpersonal skills
• Communication skills
• Organizational skills
• Proofreading
• MS Word
• Excel
• Student support
• Program coordination

Job areas

• Administrative
• Education