Executive Assistant I

Why Ryan? * Hybrid and Remote Work Options * Award-Winning Culture * Generous Personal Time Off (PTO) Benefits * Up to 20 Weeks of Parental Leave Top-up (Adoption Included * Monthly Gym Membership OR Gym Equipment Reimbursement * Health and Dental Benefit Eligibility Effective Day One * RRSP with Employer Match * Tuition Reimbursement After One Year of Service The Executive Assistant – Level 1 (“Executive Assistant”) uses experience and professionalism to support executives with daily responsibilities. This position may work for one or several department professionals, division heads, officers, or managers and is a senior-level support role. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability. Duties and responsibilities, as they align to Ryan’s Key Results People: * Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner * Maintains communications (email, written, phone, and fax) while Principal is traveling * Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable. * May assist less-experienced team members Client: * Prepare reports, meeting minutes and correspondence. * Create and edit documents, spreadsheets and presentations. * Manage schedules, arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time. * Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports. * Organizes and prioritizes multiple tasks and completes them under strict time constraints * Answers and transfer all telephone calls, takes accurate and concise messages * Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system. * Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved * In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC. Value: * Handles and safeguards confidential and sensitive company and personal information * Remains knowledgeable of business unit and corporate policies * Identifies and works to improve internal process and works to develop Firm policies as needed. * Reviews and edits client-related documentation * Maintains client and administrative filing procedures * Assists with other projects as needed * Completes assignments with little supervision and performs other duties as assigned Education and Experience: High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department. Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive, complex, and confidential nature. Computer Skills: To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research. Work Environment: * Standard indoor working environment. * Long periods of sitting while working at computer. * Occasional long periods of standing. * Position requires regular interaction with employees and vendors both in person and via e-mail and telephone. Compensation Disclosure: For British Columbia based roles, the base salary hiring range for this position is $27.40 - $35.96. The firm makes offers based on many factors, including qualifications, and experience. Roles may be eligible for incentive compensation. #LI-MK1 Equal Opportunity Employer: disability/veteran

The Executive Assistant provides high-level administrative support to executives, including managing schedules, travel, and correspondence. They are responsible for maintaining confidentiality, preparing reports, and ensuring efficient office operations.

Candidates must have a high school diploma and at least 3 years of administrative experience. Strong proficiency in Microsoft Office suite and excellent grammatical and proofreading skills are required.

• Personal Time Off • Parental Leave • Gym Membership • Gym Equipment Reimbursement • Health Benefit • Dental Benefit • RRSP with Employer Match • Tuition Reimbursement

• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft Outlook
• Scheduling
• Travel Coordination
• Expense Reporting
• Proofreading
• Grammar
• Confidentiality
• Communication
• Report Preparation
• Document Management
• Report Writing
• Professionalism
• Accountability
• Expense Reports
• Time Off Management
• Positivity
• Administrative Functions
• Research
• Spreadsheets
• Computer Literacy
• Leadership
• Taking Meeting Minutes
• Presentations
• Relationship Building
• Time Management
• Web Navigation
• Coordinating
• Filing

• Administrative
• Management & Leadership
• Consulting
• Site Assistant
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week