Executive Assistant

Job summary

The Executive Assistant will proactively manage the Executive Director's calendar, priorities, and communications while supporting Board governance and leadership initiatives. This role involves preparing briefing materials, coordinating meetings, and ensuring the completion of organizational action items with high levels of discretion.

Job details

Executive Assistant Chilliwack, BC | Full-Time $65,000 – $68,000 dependent on experience Ruth & Naomi’s Mission is looking for a highly organized, proactive, and trustworthy Executive Assistant to work closely with our Executive Director and support the rhythm of leadership and Board governance across our organization. This isn’t a role for someone who simply waits for the next task. We’re looking for a true thought partner who anticipates what’s needed, takes ownership, keeps priorities moving, and brings clarity and follow-through to a complex, fast-moving environment. Because this position works closely with the Executive Director, Board of Directors, and senior leadership, it also carries a significant level of trust and access to confidential information. Strong judgment, discretion, integrity, and professional boundaries are essential. What You’ll Do • Proactively manage the Executive Director’s calendar, priorities, scheduling, and follow-up • Anticipate needs, surface decisions and action items, and help keep key priorities moving forward • Prepare agendas, briefing materials, reports, presentations, and other leadership documentation • Coordinate Board meetings, prepare Board packages, attend meetings, and take accurate minutes • Track Board, leadership, and organizational action items through to completion • Coordinate organizational projects and leadership initiatives, including timelines and deliverables • Support communication and information flow between the Executive Director, Board, leadership, and other stakeholders • Maintain organized and appropriately secured Board and leadership records • Handle sensitive Board, leadership, employee, and organizational information with exceptional discretion and confidentiality • Provide administrative and project support to the Executive Director and leadership team What You’ll Bring • Experience providing executive-level or senior administrative support • Experience supporting senior leadership teams or Board processes is strongly preferred • Experience handling highly confidential and sensitive information in a professional environment • Strong organization and time-management skills with the ability to manage multiple priorities and shifting demands • Excellent written communication, document preparation, and attention to detail • Strong critical thinking and an ability to anticipate needs rather than waiting for direction • Exceptional discretion, judgment, integrity, and professional boundaries • Strong sense of ownership and accountability with consistent follow-through • Ability to confidently navigate a complex organization and communicate professionally across different levels • Strong proficiency with Microsoft Office and the ability to quickly learn new technology and systems • Experience within a nonprofit, faith-based, or complex organizational environment is considered an asset Our Christian Environment Ruth & Naomi’s Mission is a Christian faith-based organization, and our faith is actively integrated into our organizational culture, leadership, and governance. Because the Executive Assistant works closely with the Executive Director, Board of Directors, and senior leadership, this role is regularly present for prayer, faith-based conversations, and discussions where Christian principles inform organizational leadership and decision-making. The successful candidate must be highly comfortable working within and actively supporting this environment and willing to respect and uphold the mission and values of Ruth & Naomi’s Mission. Compensation & Benefits • $65,000–$68,000 annually dependent on experience • Employer-paid extended health benefits and wellness spending account following successful completion of probation • RRSP matching program following successful completion of probation • Education and training opportunities Why Join Us? This is an opportunity to work at the heart of a growing organization and play an important role in helping our Executive Director, Board, and leadership team stay organized, connected, and moving forward. You’ll have visibility into organization-wide priorities and the opportunity to contribute far beyond traditional administrative support. For someone who naturally sees what needs to happen, values trust and confidentiality, and enjoys bringing organization to a fast-moving environment, this role offers the opportunity to make a meaningful contribution to RAN’s mission. Schedule • Full-Time, permanent, in-office position • Monday–Friday, 8:00am–4:00pm, with additional hours as required • Travel between Ruth & Naomi’s Mission locations required View the full Job Description HERE!

What you’ll do

The Executive Assistant will proactively manage the Executive Director's calendar, priorities, and communications while supporting Board governance and leadership initiatives. This role involves preparing briefing materials, coordinating meetings, and ensuring the completion of organizational action items with high levels of discretion.

Requirements

Candidates should have experience providing executive-level administrative support and handling sensitive information in a professional environment. Strong organizational skills, proficiency in Microsoft Office, and the ability to work effectively within a faith-based organizational culture are required.

Benefits

• Extended health benefits
• Wellness spending account
• RRSP matching program
• Education and training opportunities

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• document preparation · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Critical Thinking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Board governance
• Project coordination
• Communication
• Critical thinking
• Time management
• Confidentiality
• Microsoft Office
• Document preparation
• Attention to detail
• Discretion
• Integrity
• Accountability
• Professional boundaries
• Administrative Support
• Board Governance
• Follow Through
• Organizational Leadership
• Quick Learning
• Decision Making
• Critical Thinking
• Document Preparations
• Governance
• Leadership
• Leadership Studies
• Presentations
• Time Management
• Timelines
• Writing
• Scheduling
• Trustworthiness
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Social Services
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants