Executive Assistant

Company Description We’re RCL - Reitmans Canada Limited. We’ve been part of the fabric of Canada’s fashion landscape since 1926, and today, we’re elevating our iconic brands – Reitmans, RW&CO, and PENN. Penningtons – more than ever before. Our vision is to empower Canadians to live confidently, and our mission is to create collections of uncompromising style and quality for all. With close to 400 stores nationwide and collections designed right here at home, in Canada, we offer an exceptional customer experience. What drives us? A clear vision, unwavering commitment to our customers, and the passion of our thousands of employees across the country. Job Description At Reitmans Canada Limited - RCL, we believe great people create great experiences. We're looking for a proactive, highly organized Executive Assistant to support our EVP, Chief People & Corporate Affairs Officer and VP, Human Resources. This is more than calendar management—it's an opportunity to partner with senior leaders who shape our culture, people strategy, and employee experience across the organization, while playing a key role in keeping priorities moving and the business running seamlessly. What You'll Do Manage complex executive calendars, meetings, and priorities to maximize efficiency. Coordinate meetings with internal and external stakeholders, including the Executive Leadership Team and Board committees, as required. Manage correspondence, monitor action items, and ensure timely follow-up on key deliverables and commitments. Prepare presentations, reports, agendas, briefing materials, executive communications, and meeting materials. Coordinate leadership meetings by preparing agendas, capturing key decisions and action items, and ensuring timely follow-up. Manage departmental budgets, process invoices, reconcile expenses, and partner with Finance on budget tracking. Maintain organized, accurate, and confidential records, files, and documentation. Build strong relationships across the organization and serve as a trusted point of contact for internal and external stakeholders. Continuously look for opportunities to improve processes, simplify workflows, and enhance the effectiveness of the People & Corporate Affairs team. Qualifications What You'll Bring 5+ years of experience supporting senior executives, preferably within an Executive Leadership Team environment. Exceptional organizational and time management skills, with the ability to manage multiple priorities and adapt in a fast-paced environment. Fully bilingual in English and French, with the ability to support leaders and collaborate with teams across Canada. A high level of professionalism, discretion, and integrity when handling highly confidential information. Advanced proficiency in Microsoft Office, and AI tools Additional Information What Sets Us Apart: Ultimate Flexibility*: Enjoy a hybrid work environment that ensures the perfect balance between work and personal life. Well-Being First: Access a comprehensive benefits program designed to take care of you. Flexible Time Off*: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones. Exclusive Discounts*: Enjoy 50% off regular-priced items from PENN. Penningtons, Reitmans, and RW&CO. Referral Rewards*: Refer your professional network and earn a bonus for helping us grow our talented team Growth opportunities*: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals. *Certain conditions apply Total rewards are aligned with your employment status, offering different perks depending on whether you're full-time, part-time, or under contract. Reitmans (Canada) Limited is an equal opportunity employer committed to a diverse, inclusive, and accessible workplace where everyone belongs. If you are contacted for an employment opportunity, please advise us of any accommodation required throughout the recruitment process. All information provided will be kept confidential and used solely to support an accessible candidate's experience. The use of Artificial Intelligence may be used for candidate screening purposes. We thank all applicants. Only selected candidates will be contacted. #LI-HV1 Business Type: Head Office - Corporate Services Department ID: 37100 - HR-Administration Job Type: Replacement Status: Permanent

Provide high-level administrative support to the EVP, Chief People & Corporate Affairs Officer and VP, Human Resources. This includes managing complex calendars, coordinating leadership meetings, and handling departmental budgets and executive communications.

Requires over 5 years of experience supporting senior executives and full bilingualism in English and French. Candidates must be proficient in Microsoft Office and AI tools with a high level of discretion and organizational skill.

• Comprehensive Benefits Program • Paid Leave • Sick Days • Vacation Time • Employee Discounts • Referral Rewards • Annual Bonuses • Career Advancement • Tuition Reimbursement

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Executive Support
• Bilingual English and French
• Microsoft Office
• AI Tools
• Budget Management
• Stakeholder Coordination
• Executive Communications
• Time Management
• Confidentiality
• Process Improvement
• Meeting Coordination
• Professionalism
• Workflow Management
• Professional Networking
• Bilingual (French/English)
• Multilingualism
• Customer Service
• Textiles
• Communication
• Corporate Services
• Finance
• Leadership
• Invoicing
• Presentations
• Collections

• Administrative
• Human Resources
• Management & Leadership
• Retail
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week