Office Manager (11+ Month Contract)

Job summary

The Office Manager will oversee daily office operations, including administrative tasks, vendor coordination, and technology system management. They will also support HR functions such as employee onboarding, event planning, and marketing initiatives to ensure a positive workplace experience.

Job details

Recruitment Partners is seeking an Office Manager to provide maternity leave coverage and support the day‑to‑day operations of a fast‑paced professional services environment. This role is ideal for an organized, proactive professional who enjoys variety, takes initiative, and plays a key role in keeping business operations running smoothly. This role is responsible for overseeing office administration, supporting employee onboarding and engagement, coordinating vendors and technology systems, assisting with marketing initiatives, and helping manage company events and operational projects. The Office Manager serves as a central point of coordination across multiple functions while ensuring a positive employee and client experience. The ideal candidate will bring strong administrative and organizational experience, exceptional attention to detail, and the ability to manage multiple priorities in a dynamic environment. They will be a self‑starter who enjoys solving problems, improving processes, and supporting teams across the organization. Your Success Will Be Defined By Your Ability To Office Operations & Administration Coordinate day-to-day office operations and administrative activities Maintain and improve internal processes, documents, and procedures Support special projects and operational initiatives Prepare, review, and submit various forms, applications, and business documents Serve as a key point of contact for suppliers, contractors, and service providers Human Resources & Employee Experience Coordinate employee onboarding and offboarding activities Prepare new hire documentation and employee records Support background checks and compliance-related processes Maintain HR documents, policies, and employee resources Help foster a positive and engaging employee experience Technology & Systems Administration Manage and administer a variety of business software, recruitment platforms, HR systems, communication tools, and employee databases Coordinate with external IT providers regarding equipment, software, user access, system setup, and technical support Support employee onboarding and offboarding by ensuring accounts, technology, and equipment are properly configured Assist with troubleshooting and coordinating technical solutions for staff Identify opportunities to improve processes through effective use of technology and automation Marketing & Brand Support Support the company's online presence and brand initiatives Assist with website content updates, social media activities, and internal communications Coordinate with external marketing partners and vendors Support sponsorships, events, and promotional activities Events & Culture Help plan and coordinate company events, celebrations, retreats, and team-building activities Support employee engagement initiatives and office culture programs Manage event logistics, communications, and vendor coordination Finance & Reporting Assist with basic reporting, tracking, and administrative financial tasks Support KPI reporting and information gathering as required Your strengths include: 3+ years of administrative, office management, operations, or coordination experience Strong organizational and project coordination skills Excellent written and verbal communication abilities High attention to detail with strong follow-through Ability to manage multiple priorities and deadlines simultaneously Comfortable learning and using business systems and technology Self-starter mindset with the ability to work independently Professional, positive, and team-oriented approach If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Candice Rookes. Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more. Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search Contact us today - Your Search Partner - www.recruitmentpartners.ca

What you’ll do

The Office Manager will oversee daily office operations, including administrative tasks, vendor coordination, and technology system management. They will also support HR functions such as employee onboarding, event planning, and marketing initiatives to ensure a positive workplace experience.

Requirements

Candidates must have at least 3 years of experience in office management, operations, or administrative coordination. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment are essential.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Reporting · Preferred
• Office Administration · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Project coordination
• Employee onboarding
• Vendor management
• Technology administration
• Marketing support
• Event planning
• Process improvement
• Communication
• Attention to detail
• Problem solving
• Time management
• HR documentation
• Reporting
• Software administration

Job areas

• Administrative
• Human Resources
• Management & Leadership
• Marketing
• Consulting