Executive Assistant

Job summary

Provide high-level administrative support to senior leadership by managing calendars, scheduling meetings, coordinating travel and accommodation, and preparing agendas and meeting materials. Support development and production teams, handle incoming calls and inquiries, assist with production schedules, and help ensure smooth office operations and timely delivery.

Job details

Company Description Reckless Pictures is a Vancouver-based film and media production company focused on creating compelling, high-quality visual storytelling. The team collaborates across disciplines to deliver innovative projects for a range of clients and audiences. Working at Reckless Pictures offers exposure to the creative process from concept to final delivery, as well as opportunities to support production and post-production workflows. Team members are encouraged to bring strong organizational skills and a proactive mindset to a dynamic, fast-paced environment. Role Description The Executive Assistant is a full-time, on-site role based in Vancouver, BC, providing high-level administrative support to senior leadership. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel and accommodation, and preparing agendas and meeting materials. The role also includes working with development and production teams and interacting with production office staff. The Executive Assistant will handle incoming calls and inquiries, and assist with the coordinating production schedules for team. This position supports smooth office operations, ensures deadlines are met, and anticipates the needs of executives in a fast-paced production environment.

What you’ll do

Provide high-level administrative support to senior leadership by managing calendars, scheduling meetings, coordinating travel and accommodation, and preparing agendas and meeting materials. Support development and production teams, handle incoming calls and inquiries, assist with production schedules, and help ensure smooth office operations and timely delivery.

Requirements

The posting does not specify formal education, certifications, or a required number of years of experience. It emphasizes strong organizational skills, a proactive mindset, and the ability to support executives and production workflows in a dynamic, fast-paced environment.

Listed skills

• Administrative Support · Preferred
• Production Scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Scheduling
• Travel Coordination
• Accommodation Coordination
• Agenda Preparation
• Meeting Materials Preparation
• Administrative Support
• Production Scheduling
• Handling Calls and Inquiries
• Organizational Skills
• Proactive Planning
• Deadline Management
• Office Operations
• Executive Support

Job areas

• Administrative
• Creative & Media
• Management & Leadership