Staffing Clerk

Job summary

The Staffing Clerk coordinates staff scheduling, replacements for leaves of absence, and the editing of time card data. They are responsible for maintaining accurate master schedules in accordance with collective agreements and HR policies.

Job details

Qualifications This position is located in the Agency Procurement Office. Grade 12 education (MB standards) Completion of a business/administration certificate, degree or diploma relevant to the position Other combinations of education and experience may be considered Two (2) years experience providing customer service in a professional setting One (1) year experience working in a staff scheduling capacity Working knowledge of collective agreements applicable to Prairie Mountain Health contracts Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology) Demonstrated organizational skills, and the ability to work independently Demonstrated problem solving and decision making skills Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment Demonstrated knowledge and competence of skills and concepts related to the position Demonstrated communication skills Ability to respect and promote confidentiality Ability to perform the duties of the position on a regular basis Ability to respect and promote a culturally diverse population Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team Position Summary The Staffing Clerk is a member of the Human Resource team and is responsible for coordinating the scheduling of staff, scheduling changes, staff replacement and editing time card data into the scheduling system. The Staffing Clerk also assists Human Resource with filing and other duties as assigned. Responsibilities Overview: Plans and coordinates replacement staff, i.e. for vacation, sick, statutory holidays, overtime and other approved leaves of absence, in consultation with appropriate managers and as per Human Resource Policies and applicable Collective Agreements; Communicates all changes to the department involved; Consults with Human Resources and other managers in relation to staffing issues; Generates daily/weekly/monthly schedules as required; Prepares and enters all time card edits; Prepares shift schedules in accordance with applicable collective agreements; Documents all schedule changes on the master schedule and maintains accurate information on staff replacement; Sundry duties as assigned.

What you’ll do

The Staffing Clerk coordinates staff scheduling, replacements for leaves of absence, and the editing of time card data. They are responsible for maintaining accurate master schedules in accordance with collective agreements and HR policies.

Requirements

Candidates must have a grade 12 education and a relevant business/administration certificate or degree, along with two years of customer service and one year of scheduling experience. A valid Class 5 driver's license and proficiency in Microsoft Office are required.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Decision Making · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff Scheduling
• Customer Service
• Collective Agreements
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Time Card Management
• Organizational Skills
• Problem Solving
• Decision Making
• Confidentiality
• Interdisciplinary Teamwork
• Communication Skills

Job areas

• Human Resources
• Healthcare
• Administrative
• Customer Service & Support