Mechanical Clerk

POSITION: Mechanical Clerk REPORTS TO: Operations Support Manager DEPARTMENT: Rail Mechanical LOCATION: Cochrane REFERENCE: 300-86-27 RATE OF PAY: Starting at $30.02/hour WHO WE ARE: Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services. ACCOUNTABILITY STATEMENT: The Mechanical Clerk provides administrative and clerical support to the Rail Mechanical Division. MAJOR DUTIES/ RESPONSIBILITIES: Organize, file, archive, and dispose of documents according to procedures. Upload and maintain documents in SharePoint. Prepare and update reports, logs, checklists, and employee training records. Maintain office supplies. Perform general office duties, including photocopying and faxing. Perform accurate and timely data entry. Process invoices, payroll corrections, employee advances, and expense claims. Enter and track work orders, parts, and supplies. Create, post, and maintain union vacancy bulletins for Cochrane and outlying locations. Follow company policies, procedures, and safety requirements, including Personal Protective Equipment (PPE) usage. Participate in required training and development activities. REQUIREMENTS: Secondary School Diploma (OSSD) or General Education Diploma (GED) 1 to 2 years of clerical-related work experience, including: Typing correspondence Data entry Filing, organizing and safekeeping of files and documents Customer service Proficient in the use of computers, software applications, and systems (e.g., Microsoft Office Suite) Strong organizational and planning skills Effective interpersonal and written and verbal communication skills Ability to work independently with minimal supervision and as part of a team Ability to maintain confidentiality Strong attention to detail Commitment to health and safety APPLICATION PROCESS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification. CLOSING DATE: July 26, 2026, no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers We thank all applicants for their interest, however, only those selected for further consideration will be contacted. If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration. At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+. Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources. ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters. Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, pour plus de renseignements.

The Mechanical Clerk provides administrative and clerical support to the Rail Mechanical Division. Key duties include managing documents in SharePoint, processing payroll and invoices, and tracking work orders and supplies.

Candidates must have a Secondary School Diploma or GED and 1 to 2 years of clerical experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.

• Competitive salary • Excellent benefit package • Defined benefit pension plan • Paid vacation • Paid personal leave days • Discounted transportation on bus and passenger rail services

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Data entry
• Filing
• Document archiving
• Microsoft Office Suite
• Customer service
• Organizational skills
• Written communication
• Verbal communication
• Payroll processing
• Invoice processing
• SharePoint
• Confidentiality

• Administrative
• Transportation
• Government & Public Sector
• Logistics

Minimum education

High school

Minimum experience

0+ years

Apply by

Oct 12, 2026

Posting language

English

Working hours

40 hours per week