Executive Assistant

Job summary

Provide confidential administrative support to the Executive Management Team, including scheduling, meeting logistics, travel, expenses, correspondence, reports, and records management. Support executive and corporate activities, welcome visitors, assist with special projects and process improvements, and coordinate closely with the CEO Executive Assistant & Recording Secretary.

Job details

Northern Credit Union is a full-service, locally operated financial institution offering personal and commercial banking services along with financial planning expertise to members across our footprint. Northern is committed to making a difference in members lives by providing them tools to achieve their financial goals. As a key player in the financial services marketplace of Northern Ontario, we are excited to announce that we are currently seeking an Executive Assistant. The Executive Assistant plays an integral role in supporting the Executive Office by providing efficient, responsive, and confidential administrative services. Working closely with the Director, Governance & Corporate Secretary, Executive Management Team, and the CEO Executive Assistant & Recording Secretary, this position helps ensure the smooth day-to-day operation of executive functions and corporate activities. Key responsibilities include: * Providing comprehensive administrative support to the Executive Management Team, including calendar management, meeting coordination, organizational events, travel arrangements, expense processing, and executive scheduling. * Coordinating meeting logistics, including room bookings, virtual meeting setup, catering, agendas, meeting materials, and follow-up action items. * Preparing, proofreading, formatting, and distributing correspondence, reports, presentations, meeting minutes, and internal communications. * Maintaining electronic and physical filing systems, managing confidential information, responding to routine inquiries, and supporting effective records management. * Welcoming visitors and staff while providing professional front-desk reception and exceptional customer service. * Supporting special projects and organizational initiatives, identifying opportunities to improve administrative processes, and providing backup administrative support as required. * Building positive working relationships with employees, members, external stakeholders, and service providers while working closely with the CEO Executive Assistant & Recording Secretary to ensure seamless executive support. Preferred candidates will possess the following qualifications: * Secondary School Diploma required; post-secondary education in Business Administration, Office Administration, or a related field is preferred. * Minimum three (3) years of administrative experience, preferably supporting senior leaders or executives. * Experience with electronic document management and records maintenance systems. * Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams * Growing proficiency with emerging workplace technologies, with a willingness to learn and adapt to evolving digital tools. * Excellent communication, proofreading, document formatting, organizational, and time management skills, with the ability to manage multiple priorities in a fast-paced environment. * Demonstrated professionalism, discretion, attention to detail, strong customer service skills, and the ability to work both independently and collaboratively while maintaining confidentiality. Employee Perks & Benefits: We offer a comprehensive total rewards package designed to support our employees’ well-being, growth, and connection to the community, including: * Comprehensive benefits package * Pension plan * Annual variable compensation program tied to individual and company performance * Exclusive staff rates on a variety of products and services * Professional development and learning opportunities * Opportunities to give back through our Do Some Good Employee Volunteer Program * Employee Win/Win Program supporting local charitable organizations Salary Range: $50,800.00 to $63,500.00 Deadline for Applications: October 16, 2026 We thank all applicants - however only those selected for an interview will be contacted. Northern Credit Union is an equal opportunity employer and committed to providing an accessible recruitment process for all candidates. We welcome and encourage applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. If you require accommodations at any stage of the application or interview process, please contact the Human Resources Department [human.resources@northerncu.com].

What you’ll do

Provide confidential administrative support to the Executive Management Team, including scheduling, meeting logistics, travel, expenses, correspondence, reports, and records management. Support executive and corporate activities, welcome visitors, assist with special projects and process improvements, and coordinate closely with the CEO Executive Assistant & Recording Secretary.

Requirements

A secondary school diploma is required, while post-secondary education in business administration, office administration, or a related field is preferred. Candidates need at least three years of administrative experience, preferably supporting senior leaders, along with document-management experience, advanced Microsoft Office proficiency, strong organizational and communication skills, discretion, and adaptability to workplace technologies.

Benefits

• Comprehensive Benefits Package
• Pension Plan
• Annual Variable Compensation Program
• Exclusive Staff Rates
• Professional Development And Learning Opportunities
• Employee Volunteer Program
• Employee Win/Win Program Supporting Local Charitable Organizations

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Microsoft Teams · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Expense Processing
• Document Preparation And Proofreading
• Records Management
• Electronic Document Management
• Microsoft Office
• Microsoft Teams
• Communication
• Organization
• Time Management
• Customer Service
• Confidentiality
• Attention To Detail
• Process Improvement
• Administrative Support
• Office Administration
• Proofreading
• Professionalism
• Willingness To Learn
• Administrative Functions
• Microsoft Word
• Microsoft Excel
• Financial Institution
• Business Administration
• Commercial Banking
• Management
• Document Formatting
• Executive Functions
• Executive Information Systems
• Financial Services
• Financial Planning
• Governance
• Internal Communications
• Taking Meeting Minutes
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Scheduling
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Customer Service & Support
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants