Executive Assistant

Norka Living - Soft Furniture - Montréal Now Hiring · Embauche en cours Open Position · Poste à combler Executive Assistant Adjoint(e) exécutif(ve) 📍 Ville Saint-Laurent, Montréal 🕗 Monday–Friday, 8:00 AM – 4:30 PM 💼 Full-Time · Temps plein 📅 Start July 15, 2026 🗣️ Bilingual Required · French & English 💰 Competitive Salary + Bonus 🎯 5+ Years Experience Who We Are / Qui nous sommes Norka Living is a Montréal-based soft furniture distributor and e-commerce company specializing in modular sectionals, premium foam loungers, and beanbags. We design and ship across Canada and the United States from our warehouse and showroom in Ville Saint-Laurent. We're a small, fast-moving team where every role has real impact. Norka Living est un distributeur et détaillant en ligne de meubles rembourrés basé à Montréal, spécialisé dans les modulaires, les loungers ainsi que les poufs. Nous expédions partout au Canada et aux États-Unis depuis notre entrepôt de Ville Saint-Laurent. Role What You'll Do / Vos responsabilités Serve as the first point of contact — phone, email, and showroom Manage daily order preparation and order flow accuracy Act as the operational bridge between sales and warehouse teams Own scheduling, follow-ups, and shipping confirmations end-to-end Anticipate needs and resolve issues with minimal oversight Maintain client-facing standards in a premium showroom setting Keep records, systems, and documentation audit-ready Support leadership on ad-hoc priorities as the business scales Calendar management for executives Draft slides, meeting notes and documents for executives Profile What We're Looking For / Votre profil 5+ years of administrative, executive support, or office management experience Fully bilingual — French is a must, strong English required Polished, professional presence — comfortable representing the brand to clients Sound judgment and ability to manage competing priorities independently Strong command of email, Excel/Google Sheets, and order systems Comfortable operating in a hands-on, fast-paced warehouse/showroom environment Discreet, reliable, and ownership-minded This is a high-trust, high-visibility role at the center of our operations — you'll be the first voice clients hear and the steady hand that keeps sales and warehouse aligned. We're looking for someone experienced enough to own this role with minimal hand-holding, who takes pride in doing things right. Ce poste, à haute visibilité et à fort niveau de confiance, est au cœur de nos opérations — vous serez la première voix que les clients entendront et le pilier qui maintient l'alignement entre les ventes et l'entrepôt. Nous recherchons une personne d'expérience, capable de gérer ce rôle de façon autonome et avec rigueur.

The Executive Assistant will serve as the first point of contact for clients and manage daily order preparation and flow accuracy. They will also act as a bridge between sales and warehouse teams, handling scheduling, follow-ups, and shipping confirmations.

Candidates should have 5+ years of experience in administrative or executive support roles and must be fully bilingual in French and English. A polished, professional presence and strong judgment are essential for managing competing priorities independently.

• Competitive Salary + Bonus

Identified from the job description. Confirm important requirements above.

• Bilingual
• Administrative Support
• Office Management
• Scheduling
• Client Relations
• Order Management
• Problem Solving
• Communication
• Excel
• Google Sheets
• Attention to Detail
• Time Management
• Professionalism
• Judgment
• Team Collaboration
• Documentation

Minimum experience

5+ years

Apply by

Dec 28, 2026