Administrative Clerk - Community Based

POSITION TITLE: Administrative Clerk LOCATION: Inuvik, Northwest Territories SECURITY CLEARANCE: Reliability POSITION TYPE: Permanent, Unionized, Community-Based, Monday- Friday, 40 hours per week REPORTS TO: Zone Manager Please note: This position is reserved for Inuit Land Claim Beneficiary candidates. This position is eligible for a northern living allowance of $273.93 per week. ABOUT US: At Nasittuq, we don’t just manage operations—we protect the North. We are the trusted team behind the operation and maintenance of the North Warning System (NWS), a critical joint Canada-U.S. early-warning radar network. Spanning 47 remote sites across the rugged landscapes of Northern Canada, supported by our strategic hubs in North Bay and Ottawa, our work is as vast as it is vital. We operate in some of the most challenging environments on the planet, which means our core values aren't just words on a wall—they are our lifeline. From Safety and Environmental Stewardship to Diversity and Agility, our values guide every decision we make. If you are looking for a career where your logistics, technical skills, or operational expertise directly contribute to continental security and northern community impact, you belong at Nasittuq. Scope Reporting to the Zone Manager, the Administrative Clerk plays a critical role in ensuring smooth day-to-day operations by managing administrative tasks, travel logistics, and workforce coordination. This position requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment. WHAT YOU’LL DO * Oversee incoming and outgoing communications, including mail, emails, and work orders, ensuring timely distribution and proper documentation. * Accurately input and maintain data for time tracking, work orders, daily status reports, and expense management. * Coordinate travel and accommodations for staff rotations, ensuring seamless scheduling and managing visitor logs. * Maintain and replenish office supplies, oversee equipment maintenance, and coordinate transportation logistics to and from the airstrip. * Provide comprehensive clerical support, including word processing, document preparation, and report generation. * Operate and maintain office equipment, ensuring efficiency in daily administrative functions. Who You Are: * Education/Certificates/Licenses: High school diploma or equivalent required; post-secondary education in a related field is preferred. Valid driver's license is an asset. * Experience: Minimum 2 years administrative experience, a combination of education and experience will be considered. * Skills: Demonstrated proficiency in Microsoft Office (MS Word, Excel, Outlook). Strong organizational and prioritization skills. Excellent communication and interpersonal abilities. * Cross-Cultural Skills: Must be willing and able to work in a cross-cultural environment while supporting Nasittuq’s mission and commitment to Inuit employment. WHY JOIN US? COMPREHENSIVE BENEFITS: Health, dental, vision, disability, life insurance, and employer-matched pension plan (5%). GROWTH OPPORTUNITIES: Access to training and skill development, with reasonable expenses covered. VACATION: 3 weeks vacation NORTHERN LIVING ALLOWANCE: Additional allowance for employees residing in designated northern communities: Inuvik, Cambridge Bay, Sanirajak, and Iqaluit. Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements will be prioritized. Applicants are encouraged to self-identify. IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK. ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ. Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation. ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᕐᓂᐊᖅᑐᑦ! Translation: We invite you to join us and embark on a rewarding career journey! We thank you for your interest, however, only candidates selected for an interview will be contacted.

The Administrative Clerk manages day-to-day operations including communications, data entry for time tracking, and expense management. They are also responsible for coordinating staff travel logistics, office supplies, and providing general clerical support.

A high school diploma is required, with post-secondary education and a valid driver's license preferred. Candidates must have at least 2 years of administrative experience and proficiency in Microsoft Office.

• Health Insurance • Dental Insurance • Vision Insurance • Disability Insurance • Life Insurance • Employer-matched Pension Plan (5%) • Training and Skill Development • 3 Weeks Vacation • Northern Living Allowance

• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Organizational Skills
• Prioritization
• Communication
• Interpersonal Abilities
• Data Entry
• Travel Coordination
• Document Preparation
• Clerical Support
• Cross-Cultural Communication

• Administrative
• Logistics
• Security & Safety
• Government & Public Sector

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week