Payroll Administrator - Account Clerk Senior

Job summary

Process, audit, and reconcile Central Office payroll transactions, employee business expenses, and payroll labor distributions. Research, calculate, code, track, and process human resources and payroll transactions while ensuring timely and accurate fiscal records.

Job details

Working Title: Payroll Administrator Job Class: Account Clerk Senior Agency: Transportation Dept Job ID: 96981 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Date Posted: 09/28/2026 Closing Date: 10/5/2026 Hiring Agency/Seniority Unit: Transportation Dept / DOT-Metro-Central Off-AFSCME Division/Unit: Finance / Central Office Payroll Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Controller / Financial Management FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The position is located at Central Office in St. Paul and may have the flexibility to telework full-time, work a hybrid schedule, or work in the office. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor. The position processes, audits, and reconciles all payroll operations/transactions for MnDOT’s Central Office. The position also processes employee business expenses, audits, and reconciliations in a timely manner. Other responsibilities include reviewing, analyzing, and reconciling payroll labor distributions and researching, calculating, coding, tracking, and processing various transactions for human resources and payroll. The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment. Minimum Qualifications Skills in analyzing, interpreting, reconciling, and preparing financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problems. Skills in basic accounting procedures sufficient to complete forms and documents that comply with Generally Accepted Accounting Principles (GAAP) standards, Fair Labor Standards Act (FLSA) and maintain accurate and complete financial records. Ability to interpret and explain accounting and related fiscal policies, procedures, and practices to customers. Skills in expense reporting sufficient to use a computerized accounting system such as SEMA4. Ability to accurately input, verify, and edit electronic data. Skill in using advanced spreadsheets features such as formula creation to manipulate and sort data. Preferred Qualifications Experience managing high-volume transactional workloads with deadlines and high accuracy. Experience interpreting and applying bargaining agreements/plans, payroll policies, and internal control procedures to ensure payroll and fiscal processing compliance. Experience supporting audit compliances and internal control reviews of fiscal operations. Additional Requirements **Successful candidate must pass past-employer reference checks and criminal history check** It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver’s License Check, Education/License Verification and/or a drug and alcohol test. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Mao Lowe at mao.lowe@state.mn.us or 651-366-3383. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Mao Lowe at mao.lowe@state.mn.us. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Tuition reimbursement MnDOT Student Loan Reimbursement Program (Visit Student Loan Reimbursement - Policies - MnDOT (state.mn.us) for more information). Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651/366-4720; or using MN Relay 711. The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.

What you’ll do

Process, audit, and reconcile Central Office payroll transactions, employee business expenses, and payroll labor distributions. Research, calculate, code, track, and process human resources and payroll transactions while ensuring timely and accurate fiscal records.

Requirements

Applicants need skills in financial analysis, reconciliation, accounting procedures, GAAP and FLSA compliance, fiscal policy interpretation, expense reporting, computerized accounting systems such as SEMA4, accurate electronic data handling, and advanced spreadsheets. Preferred qualifications include experience with high-volume deadline-driven transactions, payroll policies and bargaining agreements, and audit compliance and internal control reviews.

Benefits

• Paid Vacation And Sick Leave • 12 Paid Holidays • Medical Insurance • Dental Insurance • Vision Insurance • Prescription Drug Coverage • Fertility Care • Paid Parental Leave • Pension Plan • Employer-Paid Life Insurance • Short-Term And Long-Term Disability Insurance • Tax-Free Expense Accounts • Training And Professional Development • Tuition Reimbursement • Student Loan Reimbursement • Employee Assistance Program

Listed skills

• Financial Reconciliation · Preferred
• Financial Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Payroll Auditing
• Financial Reconciliation
• Accounting Procedures
• GAAP Compliance
• FLSA Compliance
• Financial Reporting
• Error Identification
• Fiscal Problem Solving
• Accounting Policy Interpretation
• Expense Reporting
• SEMA4
• Electronic Data Entry
• Data Verification
• Advanced Spreadsheet Formulas
• Bargaining Agreement Interpretation

Job areas

• Finance & Accounting
• Administrative
• Government & Public Sector
• Human Resources