Legal Administrative Assistant Senior

Job summary

Support attorneys and paralegals in the Criminal Division by preparing legal documents and briefs, e-filing and serving documents, and managing files and records. Transcribe documents and suggest or implement improvements to internal processes.

Job details

Working Title: Legal Administrative Assistant Senior Job Class: Legal Administrative Assistant Senior Agency: Attorney General's Office Job ID: 97242 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers and qualified bidders simultaneously Date Posted: 09/24/2026 Closing Date: 10/07/2026 Hiring Agency/Seniority Unit: Attorney General's Office / Attorney General-AFSCME Division/Unit: Attorney Gen. / OM Group 3 Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $26.58 - $35.83 / hourly; $55,499 - $74,813 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Town Square Tower FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Office is seeking a Legal Administrative Assistant Senior in the Criminal Division of our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the supervisor. This position requires a Bureau of Criminal Apprehension background check. This Work Includes But Is Not Limited To Preparing legal documents and briefs E-filing Serving legal documents Opening and closing files Retaining records Transcribing documents Making suggestions and/or changes to internal processes This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training but will require a minimum of 3 days per week in-office. Minimum Qualifications Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant Skill in: Using legal terminology and procedures sufficient to draft documents and correspondence Word processing sufficient to prepare, edit, finalize legal documents and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors Data entry sufficient to receive and review source documents, compare documents to database information, and edit documents Knowledge of typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy, such as transcription Ability to: Manage and address customers, clients, coworkers, and opposing counsel concerns tactfully and thoroughly Oversee, lead, train and evaluate the work activities of employees in their work area Preferred Qualifications Knowledge of: Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters and affidavits of service E-filing procedures in various courts Transcription experience Two or more years of experience as a legal administrative assistant Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel Physical Requirements Ability to: Use a keyboard for extended periods of time which may include repetitive motion Maintain stationary position for prolonged period of the day Additional Requirements It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components: Conflict of Interest Review Criminal History Check Education / License Verification Employment Reference / Records Check In addition, this position requires successful background clearance including fingerprinting to access Criminal Justice Information Services (CJIS). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Theresa Pinger at theresa.pinger@ag.state.mn.us or 651-300-7162. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Theresa Pinger at theresa.pinger@ag.state.mn.us. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

What you’ll do

Support attorneys and paralegals in the Criminal Division by preparing legal documents and briefs, e-filing and serving documents, and managing files and records. Transcribe documents and suggest or implement improvements to internal processes.

Requirements

Applicants must have completed a legal administrative assistant training program or certification, or have experience as a legal administrative assistant. They need legal terminology and procedure knowledge, strong word-processing, data-entry and typing skills, and the ability to handle concerns tactfully and oversee, train, and evaluate employees.

Benefits

• Paid Vacation And Sick Leave • 12 Paid Holidays • Health Insurance • Dental Insurance • Vision Insurance • Prescription Drug Coverage • Fertility Care • Diabetes Care • Dental And Orthodontic Care • Paid Parental Leave • Pension Plan • Life Insurance • Short-Term And Long-Term Disability Insurance • Tax-Free Expense Accounts • Professional Development • Employee Assistance Program

Listed skills

• Customer service · Preferred
• Data entry · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Preparation
• Legal Brief Preparation
• E-Filing
• Serving Legal Documents
• File Management
• Records Retention
• Transcription
• Legal Terminology
• Legal Procedures
• Word Processing
• Data Entry
• Typing And Keyboarding
• Document Editing
• Customer Service
• Training And Evaluating Employees
• Process Improvement

Job areas

• Legal
• Administrative
• Government & Public Sector