Executive Assistant / Exec 2

Job summary

Provide confidential, high-level administrative and management support to the Deputy and Assistant Commissioners and other executive leaders, including managing schedules, communications, correspondence, and daily operations. Coordinate special projects, research, signature processes, and cross-agency information while anticipating issues and maintaining responsive follow-up with leadership teams.

Job details

Working Title: Executive Assistant / Exec 2 Job Class: Executive 2 Agency: Children Youth & Families Dept Job ID: 97266 Location: St. Paul Telework Eligible: Yes Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/01/2026. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted. Date Posted: 09/25/2026 Closing Date: 10/02/2026 Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office AFSCME Division/Unit: DCY - Central Office / DCYF Executive Support Staff Work Shift: Day Shift Work Hours: 8:00 am - 4:30 pm Days of Work: Monday - Friday Travel Required: No Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: A FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. *Telework (Within Minnesota or neighboring states) and flexible hours options are available. Under limited supervision, this position will provide accurate, high level, confidential, administrative and management support to the Deputy and Assistant Commissioner’s Offices (1 deputy and 4 assistant commissioners) and the Executive Leadership Team which consists of (including but not limited to): Chief Financial Officer (CFO), Chief Operating Officer (COO), Equity and Engagement Director, Chief General Counsel, Tribal Relations Director, Chief Compliance Officer and more. The incumbent will serve as a point of contact for both external constituents and internal employees on a variety of agency matters. This position will support multiple leaders on the Executive Leadership Team. In order to meet the operational requirements of the job, this position is required to use and access labor relations information in accordance with Minnesota Statute 179.03 and as that term is defined in section 13.37, subdivision 1, paragraph (c). This position is privy to confidential and protected information related to shutdowns, strike planning, and threats to both the agency and its employees. Responsibilities Include Provides an array of professional executive and administrative assistance to manage the daily operations, communications, transactions, and schedule of assigned executive leaders while Provide administrative support to assigned executive leaders’ administration and/or divisions to facilitate the efficient operations as needed and assigned. Carry out special assignments and projects so that issues of priority to the agency are given prompt and complete attention. Projects include administrative support and coordination, research, compiling materials from different programs and services across the agency, knowing how to navigate the agency and its leaders, responding to diverse audiences. Triage, manage, and prepare/compose correspondence for the assigned executive leaders and their executive teams. Build responsive culture, checking back and reporting to assigned executive leaders with accountability across their leadership team. Coordinate and maintain the authorized signature process for the division. Anticipate and address potential complications or barriers and escalate as needed. Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.** Organizational skills sufficient to maintain high volume calendaring for multiple executives. Communications sufficient to draft, write, review and edit correspondence and other materials using correct spelling, punctuation, grammar, and sentence construction. Customer services skills sufficient to maintain effective working relationships within an organization with multiple programs, executives, legislators, the public, outside agencies and executive level offices as well as persons of diverse backgrounds. Database management skills sufficient to us technology and business software including Microsoft (MS) Office Suite, SharePoint, multi-line phones, video conferencing, MS teams, Zoom and Webex. Word processing skills sufficient to convert data into meaningful responses and reports. Spreadsheet skills sufficient to convert data and create and maintain complex spreadsheets, graphs, reports and tables. Preferred Qualifications Experience providing high-level administrative support as an executive administrative assistant supporting multiple senior managers. Experience supporting C-Suite executives (CEO, CFO, COO, or CIO). Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes. Experience working in a confidential setting and handling confidential and/or sensitive correspondence. Experience coordinating travel processes. Experience with handling requisitions. Experience with web content management and accessibility. Experience researching, analyzing and presenting data into meaningful responses and reports. Experience in multi-tasking, organizing and prioritizing work, and meeting demands of workload with interruptions. Variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components: Reference check Criminal Background check Fingerprinting check (MNJIS/CJIS) Driver’s License Check Personnel File Review: all current and former public sector employees Additional assessment may be required during the interview process How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about the position, contact Stephanie Oswald at Stephanie.A.Oswald@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anny Xiong at anny.xiong@state.mn.us. If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Children, Youth and Families ADA Coordinator at 651-431-4945 or DCYF ADA at ada.dcyf@state.mn.us. About Children Youth & Families Dept Our state depends on the success of Minnesota children, youth and families. The Department of Children, Youth, and Families puts children at the center of state government, creating a permanent state agency and commissioner focused on elevating children and families in policy and budget decisions. This realigns state government to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs and practices. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

What you’ll do

Provide confidential, high-level administrative and management support to the Deputy and Assistant Commissioners and other executive leaders, including managing schedules, communications, correspondence, and daily operations. Coordinate special projects, research, signature processes, and cross-agency information while anticipating issues and maintaining responsive follow-up with leadership teams.

Requirements

Applicants need strong organizational skills for high-volume calendaring, excellent writing and editing abilities, and customer service skills for working with executives, employees, legislators, the public, and people from diverse backgrounds. They must be proficient with business software and communication tools, word processing, and spreadsheets; executive-level support, confidentiality, state government, travel coordination, and requisition experience are preferred.

Benefits

• Paid Vacation And Sick Leave • 12 Paid Holidays • Medical Insurance • Dental Insurance • Vision Insurance • Prescription Drug Coverage • Paid Parental Leave • Pension Plan • Life Insurance • Short-Term And Long-Term Disability Insurance • Tax-Free Expense Accounts • Training And Professional Development • Tuition Reimbursement • Public Service Loan Forgiveness Program • Employee Assistance Program

Listed skills

• Project Coordination · Preferred
• Customer service · Preferred
• Microsoft Teams · Preferred
• written communication · Preferred
• Zoom · Preferred
• SharePoint · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Written Communication
• Correspondence Drafting And Editing
• Customer Service
• Confidential Information Handling
• Database Management
• Microsoft Office
• SharePoint
• Microsoft Teams
• Zoom
• Webex
• Word Processing
• Spreadsheet Management
• Research And Data Analysis
• Project Coordination

Job areas

• Administrative
• Government & Public Sector
• Management & Leadership