administrative assistant

*Administrative Assistant ? Procurement & Operations* We are seeking a detail-oriented *Administrative Assistant* with experience in *procurement, purchasing, and accounting support* to join our growing marine engineering company. This role is ideal for someone who enjoys coordinating with suppliers, managing purchasing activities, and supporting day-to-day operations in a fast-paced environment. This is an excellent opportunity to develop professionally within a dynamic and expanding company. *Key Responsibilities* *Procurement & Purchasing* * Source machine parts and industrial components from domestic and international suppliers * Prepare, issue, and manage Requests for Quotation (RFQs) * Create, process, and track Quotations and Purchase Orders (POs) * Follow up with suppliers to obtain quotations, confirm deliveries, and resolve order issues * Issue invoices * Maintain supplier pricing and procurement records * Coordinate purchasing activities to ensure timely delivery of parts * Communicate with customers and suppliers regarding order status and procurement updates *Accounting & QuickBooks/Sage* * Process customer and supplier invoices using *QuickBooks/Sage* Accounting * Support Accounts Payable (AP) and Accounts Receivable (AR) * Enter financial transactions and maintain accurate accounting records * Assist with payment tracking, reconciliations, and reporting * Maintain purchasing and accounting documentation *Shipping & Logistics* * Arrange domestic and international shipments * Prepare shipping documentation and customs paperwork * Coordinate packing and freight with carriers * Track shipments and communicate delivery updates to customers *Administrative Support* * Prepare correspondence, reports, quotations, invoices, and other business documents * Manage incoming emails, mail, and telephone inquiries * Maintain electronic and paper filing systems * Order office supplies and maintain inventory * Record meeting minutes and assist with general office administration * Support office procedures and operational documentation *Qualifications* * Experience in *procurement, purchasing, supply chain, or operations coordination* * Experience using *QuickBooks/Sage Accounting* (preferred) * Understanding of Accounts Payable and Accounts Receivable processes * Strong organizational and multitasking skills * Excellent attention to detail * Ability to prioritize multiple deadlines in a fast-paced environment * Strong communication and customer service skills * Proficient in Microsoft Office (Excel, Outlook, Word) * Ability to work independently while collaborating with a small team * Experience with international purchasing or logistics is an asset * Typing speed of 50 WPM or higher is preferred * Valid Class 5 Driver's Licence is an asset *Requirements* * Must be a Permanent Resident or Canadian Citizen *Compensation* * *$23/hour* during probation * *$25/hour* after successful completion of probation *About Us* We are a Canadian marine engineering company specializing in the supply of industrial engine parts and technical solutions to marine and industrial customers worldwide. *Websites* * www.impeg.com * www.mechtronics.ca * www.governorcontrol.com Job Type: Full-time Pay: From $23.00 per hour Benefits: * Extended health care * On-site parking Education: * Secondary School (preferred) Work Location: In person