Executive Assistant

We are looking for a resourceful and detail-oriented Executive Assistant for our client, a well-established company within the sales and distribution sector. This position plays an important role in providing a high level of executive support to a group of senior leadership team members. As the ideal candidate, you are detailed, proactive and possess excellent organizational skills to prioritize and adapt to the diverse needs of the role. If this sounds like you, we would love to connect with you today! Location: Surrey, BC Expected Salary Range: $90,000 - 100,000 per year Responsibilities: Manage the Executives’ complex calendar, inbox/email communications, and meeting management Organize travel arrangements and associated logistics for both domestic and international travel, including preparation of expense reports Handle communication with internal and external parties, on behalf of the Executive Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner Coordinate and manage logistics for business meetings including required materials, agendas, and minutes Prepare reports, documents, and presentations, including handling of confidential correspondence Arrange and attend business meetings including preparation of logistics, materials, minute-taking and distribution, as required Maintain confidentiality with exposure to and handling of sensitive company-related and personal information Provide personal assistance to the Executives based on current and varying needs Organize event logistics for company functions throughout the year Additional operational projects, as needed Requirements: 8+ years’ experience in a senior-level executive assistant support position is ideal Degree or Diploma in Office Administration, Business or relevant field of study Previous event planning experience would be considered an asset Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree Have a positive, entrepreneurial, and “can-do” attitude Be able to travel locally on an as-needed basis Individuals meeting the criteria above are encouraged to submit their resume by clicking on the "APPLY" button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion, therefore, we strongly encourage applications from underrepresented groups. While we thank all candidates for their interest, only select individuals will be contacted for follow-up. WOW. FUN. PEOPLE. Learn more at www.mcnak.com

Provide high-level executive support to senior leadership, including managing complex calendars, travel logistics, and communications. Coordinate business meetings and company events while handling sensitive and confidential information.

Ideally requires 8+ years of senior-level executive assistant experience and a degree or diploma in Office Administration or Business. Must be proficient in Microsoft Office Suite with strong organizational and interpersonal skills.

• Time managementPreferred
• Microsoft ExcelPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Email Communication
• Travel Coordination
• Expense Reporting
• Meeting Management
• Report Preparation
• Confidentiality
• Event Planning
• Microsoft Excel
• Microsoft Office Suite
• Time Management
• Interpersonal Skills
• Proactive Problem Solving
• Organizational Skills
• Professionalism
• Discretion

• Administrative
• Management & Leadership
• Logistics

Minimum education

College diploma

Minimum experience

5+ years

Apply by

Sep 1, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available