Legal Administrative Assistant- Regulatory (Competition)

Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Regulatory Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful legal professionals. This position is being posted to fill an existing vacancy. Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan! What You’ll Do * Act as the go-to person for your team, providing guidance and organizational support * Prepare documents and draft correspondence * Organize and maintain documents within the document management system * Open new client matters and manage related administrative processes * Assist with file closing and archiving in accordance with firm policies * Support billing activities, including preparation of accounts and docket review * Support and coordinate department client events * Manage calendars and coordinate meetings * Maintain and update client contact information * Assist with tracking business development activities * Prepare marketing materials and presentations * Coordinate travel arrangements and conference registrations * Leverage technology to support legal professionals and clients efficiently and effectively What You Bring * A Legal Assistant or Office Administration Diploma with a minimum of five to seven years of administrative experience supporting multiple senior-level legal professionals * Strong administrative, organizational, and interpersonal skills * High attention to detail and ability to meet deadlines * Comfortable working in a fast-paced environment and managing a high-volume workload * Commitment to delivering exceptional client service * Eagerness to expand knowledge and adopt new technologies * Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro * Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required * Experience in marketing and design, and social media platforms, are also an asset McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment Continuous Learning & Development Salary Range - $60,000 - $70,000 McMillan = You At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button. At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews. McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

Provide comprehensive administrative and organizational support to a team of legal professionals in the Regulatory Group. Key tasks include drafting correspondence, managing client matters, handling billing activities, and coordinating travel and events.

Requires a Legal Assistant or Office Administration Diploma and five to seven years of experience supporting senior legal professionals. Proficiency in Microsoft Office and specific legal software like iManage, Intapp, and 3E is required.

• Compensation Package • Benefits Package • Mentorship • Training • Continuous Learning & Development

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Document Preparation
• Calendar Management
• Billing Support
• Client Service
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat Pro
• iManage
• Intapp
• 3E
• Organizational Skills
• Interpersonal Skills
• Marketing Materials
• Travel Coordination
• Document Management

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

5+ years

Posting language

English

Working hours

35 hours per week