Administrative Coordinator

Company: Mercer Description: We are seeking a talented individual to join our Wealth Delivery Department, part of our risk business at Marsh. This role will be based in Winnipeg Canada. This is a hybrid role that has a requirement of working at least three days a week in the office. The Administrative Coordinator will provide day-to-day administrative and office support with a strong focus on managing incoming and outgoing mail operations. This role also supports onsite meeting logistics, including ordering lunches, and helps ensure smooth coordination across office and business teams. We will count on you to: Manage all incoming and outgoing mail operations, including sorting, distributing, shipping, tracking, and maintaining supplies (e.g., envelopes, labels, postage) Coordinate courier/FedEx/UPS shipments and ensure accurate delivery documentation and timelines are met Order and set up lunches for onsite meetings and events, including vendor coordination and basic invoice/receipt handling Provide general administrative support such as scheduling assistance, meeting prep, and light reception/office coordination as needed Create, update, and maintain documents, trackers, and logs using Microsoft Word and Excel Support additional office services tasks as assigned to help maintain an efficient, well-run workplace What you need to have: Experience in an administrative, office coordinator, or office services support role Demonstrated ability to manage mailroom or shipping/receiving responsibilities (incoming/outgoing mail, packages, courier services) Proficiency in Microsoft Word and Excel (creating documents, basic formatting, and maintaining trackers) Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment What makes you stand out? Experience supporting a professional services or corporate office environment Familiarity with shipping platforms/tools and tracking high-volume mail/package activity Experience coordinating meals for meetings/events and working with vendors Why join our team: We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being. Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X. Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. In accordance with the Accessibility for Manitobans Act, Marsh will provide reasonable accommodation to prospective employees in respect of the assessment or selection process. Applicants may request reasonable accommodations in respect of the materials or activities used in the assessment or selection process. If you require a specific accommodation because of a disability or medical need please contact [email protected]. Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

The Administrative Coordinator manages daily mail operations, including shipping, receiving, and distribution. They also provide general office support, such as scheduling, meeting logistics, and maintaining documentation using Microsoft Office tools.

Candidates should have experience in an administrative or office services role with proficiency in Microsoft Word and Excel. Strong organizational skills and the ability to manage mailroom or shipping responsibilities are essential for this position.

• Professional development opportunities • Inclusive culture • Career opportunities • Well-being rewards

• Attention to detailPreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Mailroom operations
• Shipping and receiving
• Microsoft Word
• Microsoft Excel
• Meeting logistics
• Vendor coordination
• Invoice handling
• Scheduling
• Reception
• Organizational skills
• Attention to detail
• Courier services
• Data entry
• Shipping And Receiving
• Administrative Support
• Organizational Skills
• Management Consulting
• Invoicing
• Mailroom
• Operations
• Reinsurance
• Telecommuting
• Sorting
• Coordinating
• Advising
• Detail Oriented

• Administrative
• Consulting
• Logistics
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week