Administrative Assistant / Receptionist

Administrative Assistant / Receptionist Maple is currently seeking an experienced Administrative Assistant / Receptionist to join our team at our Burnaby, British Columbia office. As an Administrative Assistant you will play a vital role in keeping our office and project operations running smoothly. Reporting to the Director of Operations, you will provide administrative, project coordination, and office management support while helping create an organized and efficient work environment. This role is ideal for a proactive, detail-oriented professional who enjoys a variety of responsibilities, from supporting project teams and coordinating meetings to managing office operations, onboarding activities, and client-facing communications. Experience in a construction environment is an asset. Responsibilities: The Administrative Assistant / Receptionist assumes a wide range of responsibilities including, but not limited to: Reporting directly to the Director of Operations the Administrative Assistant will take a lead role in managing and maintaining the administrative functions and activities in the office and to create a well organized and efficient work environment. Assist the Director of Operations with travel planning, calendar and schedule, administrative support and expenses. Support with administration including filing, assembling documents, record keeping and meeting minutes. Assist and support office and project teams in setting up general meetings, office events, social events and regular co-ordination meetings. Maintain office and lunchroom supplies as well as telephones, printers and copiers. Participate and lead the administrative in office process to on-board new team members and supporting HR at a regional level with staffing changes and movements. Managing and coordinating the on site and off-site storage and document archives. Managing and coordinating the local office lease and liaising with property manager in issues related to the office space. Managing and coordinating the local vehicle fleet including insurance and maintenance compliance and scheduling of pool vehicle. Shows initiative and creativity in the management of the office environment to anticipate the needs of the team and implement solutions. Professionally answer all incoming calls; greet all visitors in a friendly and professional manner. Distribute daily mail, receive and process all courier packages in a timely manner. Ship all packages by courier using appropriate courier service. Knowledge of WorkSafeBC and safety an asset Qualifications: Minimum 5 years office experience or 3 years in the construction industry. Proficient in MS Office and Windows-based computer applications (Word, Excel, Outlook, etc.). Very detail oriented and ability to work and think independently and in a team. Excellent organizational and co-ordination skills with the ability to effectively manage time, priorities and multiple tasks. Valid driver's license. About Maple Reinders: Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems. With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we’ve built a reputation for excellence, adaptability, and integrity. We are proud to be: A Platinum Member of Canada’s Best Managed Companies Certified Great Place to Work Recipients of numerous awards for innovation, sustainability, and design We want an individual who will embody Maple Reinders core values of People – Supporting our people to thrive. Integrity – Doing the right thing without compromise. Relationships – Building trust with clients & partners. Stewardship – Caring for communities & the environment. Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions. Why you should work here: Competitive Salaries (paid weekly) Starting at three weeks paid vacation plus additional gifted days off over the Christmas break RRSP with employer matching (up to 5%) Discretionary bonuses & profit sharing Group Health Insurance Plan (medical, dental, health care spending account) Life insurance and disability coverage Employee rewards program (Maple Points) Discount programs & memberships Employee and Project referral bonuses Employee Assistance Program Career growth and learning opportunities, including professional certifications Salary Range: $65,000 - $75,000 / Year (depending on experience) Location: Burnaby, British Columbia Interested in Joining Our Team? Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted. We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions. Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact [email protected]. https://www.maple.ca/

The role involves managing administrative functions, supporting the Director of Operations with scheduling and travel, and coordinating project documentation. Additionally, the assistant handles office operations, reception duties, and the onboarding of new team members.

Candidates need a minimum of 5 years of office experience or 3 years within the construction industry. Proficiency in MS Office and a valid driver's license are required.

• Paid Vacation • Christmas Break Paid Days Off • RRSP With Employer Matching • Discretionary Bonuses • Profit Sharing • Group Health Insurance • Medical Insurance • Dental Insurance • Health Care Spending Account • Life Insurance • Disability Coverage • Employee Rewards Program • Discount Programs • Employee And Project Referral Bonuses • Employee Assistance Program • Career Growth And Learning Opportunities • Professional Certifications

• Time managementPreferred
• Customer servicePreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Office Management
• Project Coordination
• Calendar Management
• Travel Planning
• Meeting Minutes
• Onboarding
• Document Archiving
• Fleet Management
• Customer Service
• MS Office
• Time Management
• Organization Skills
• Detail Oriented
• Independent Thinking
• Communication
• Record Keeping

• Administrative
• Construction
• Management & Leadership
• Human Resources
• Customer Service & Support

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week