Administrative Assistant

MEDOCare Pharmacy is a proud Affiliate of the Manitoba Métis Federation (MMF). Since 2012, MEDOCare Pharmacy has been a trusted healthcare partner for our clients and their families by providing quality pharmaceutical advice and a high level of patient care. Our mission is to provide high-quality health care and excellent service to help achieve the best outcomes for clients. At the core of our service are the values of professionalism, personalized customer care and integrity. MEDOCare seeks to fill one full-time Administrative Assistant position at 150 Henry Avenue in Winnipeg, MB. The Administrative Assistant is responsible for supporting the activities and mandate of MEDOCare Inc. Job Duties/Competencies: * Provide administrative support to the CEO and Senior Manager, including preparing reports, presentations, correspondence, forms, and other documents; * Answer, screen, and transfer inbound calls and respond to general inquiries by providing information on available resources and programs; * Coordinate meetings by scheduling appointments, booking facilities, preparing draft agendas, and taking, transcribing, and editing meeting minutes; * Manage incoming mail and materials, coordinate the internal flow of information, and maintain effective communication with other departments and external organizations; * Track and order supplies and equipment for pharmacy locations, and assist with managing vendor invoices, payment receipts, and remittances; * Organize, maintain, and archive files, ensuring records and documents are properly stored and accessible. Skills and Qualifications: * High school diploma or equivalent; a diploma in administration or a combination of relevant education and experience is considered an asset; * Administrative support experience with strong communication skills and the ability to prepare professional correspondence and reports; * Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook; * Experience with accounting software, including QuickBooks, is considered an asset; * Proven ability to work independently, manage priorities effectively, and contribute collaboratively within a team environment; * Demonstrated ability to establish and maintain accurate electronic and hard copy filing systems; * Strong organizational, interpersonal and time management skills; * Experience working with boards and/or committees is preferred; * Experience working for a not-for-profit organization and Indigenous community is an asset; * Knowledge of Red River Métis culture, and MMF programs and services is a definite asset; and, * Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle. We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Please submit your resume and cover letter, referencing the job posting number by Monday, August 31, 2026. MEDOCare requires a satisfactory criminal record check prior to commencement of employment. MEDOCare will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment. Preference will be given to qualified Red River Métis applicants, and they are encouraged to self-identify on their cover letter. MEDOCare encourages internal applicants to apply for career opportunities within our Government.

The Administrative Assistant provides comprehensive support to the CEO and Senior Manager, including document preparation, meeting coordination, and correspondence management. They are also responsible for maintaining office records, managing supplies, and handling inbound communications.

Candidates must have a high school diploma, with a diploma in administration considered an asset, and strong proficiency in Microsoft Office applications. Experience in administrative support, organizational skills, and the ability to work independently are essential for this role.

• Health insurance • Dental insurance • Vision insurance • Pension • Vacation

• Time managementPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Communication skills
• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• QuickBooks
• Time management
• Organizational skills
• Interpersonal skills
• Record keeping
• Meeting coordination
• Data entry
• Report Writing
• Inbound Calls
• Administrative Support
• Professionalism
• Effective Communication
• Valid Driver's License
• Microsoft Excel
• Accounting Software
• Archive File
• Editing
• Customer Service
• Communication
• Invoicing
• Taking Meeting Minutes
• Microsoft Outlook
• Pharmaceuticals
• Microsoft PowerPoint
• Presentations
• QuickBooks (Accounting Software)
• Remittance
• Time Management
• Setting Appointments
• Filing
• Transcribing

• Administrative
• Healthcare
• Government & Public Sector
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week