#103255 - Office Administrator

Job summary

The role involves coordinating daily office activities, managing documentation, and providing administrative support to leadership and operational teams. Additionally, the position handles financial tasks such as accounts payable, expense tracking, and payroll data preparation.

Job details

Company Overview At Macenna, we’ve been bringing people and companies together in the North Peace since 1997. As one of Fort St. John’s most established staffing and recruitment partners, we’ve built our reputation on professionalism and successfully matching hundreds of employees with employers across multiple industries. We work closely with local businesses to provide temporary, permanent, and contract placements through an extensive, community-rooted talent network. About the Opportunity Our client is seeking a highly organized and resourceful Office Administrator to support day-to-day administrative operations and contribute to the overall efficiency of a busy office environment. This position plays an important role in maintaining workflow processes, coordinating internal documentation, supporting operational teams, and ensuring office activities run smoothly. The successful candidate will be a detail-oriented professional who enjoys working in a fast-paced setting, takes initiative, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism. Key Responsibilities Administrative Operations Coordinate daily office activities to ensure efficient workflow and administrative support. Manage incoming calls, messages, correspondence, and general inquiries. Organize and maintain electronic and physical records, ensuring documentation is accurate and current. Support leadership and operational teams with administrative tasks and reporting requirements. Financial Administration Assist with accounts payable functions, including purchase order processing and document verification. Compile and prepare employee expense submissions. Support receipt collection, expense coding, and tracking activities. Contribute to payroll data preparation and related administrative processes. Coordination & Logistics Arrange accommodations and travel-related requirements for field personnel when required. Assist with preparing service proposals, quotes, and supporting documentation. Maintain tracking systems, spreadsheets, and operational records to support project activities. Safety & Compliance Administration Monitor and organize safety documentation received from field teams. Maintain employee training records and ensure administrative compliance requirements are up to date. Support company initiatives that promote a safe and compliant workplace. Qualifications Experience Previous experience in office administration, office coordination, or a related administrative role. Experience supporting multiple departments or operational teams is considered an asset. Skills & Competencies Strong organizational and time management abilities with the capacity to manage changing priorities. Excellent communication and interpersonal skills. Professional customer service approach and strong telephone etiquette. High attention to detail and commitment to producing accurate work. Ability to work independently while collaborating effectively within a team environment. Strong proficiency with Microsoft Office applications and administrative software. Why Work With Macenna Macenna is a trusted recruitment partner in northeastern BC known for matching the right people with the right employers for over 20 years. We leverage deep local workforce connections and industry experience to help candidates find meaningful, long-term opportunities. How to Apply: If you are looking for an opportunity to join a dynamic team where your organizational skills, communication abilities, and technical aptitude can make an immediate impact, please send your resume to apply@macenna.com. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

What you’ll do

The role involves coordinating daily office activities, managing documentation, and providing administrative support to leadership and operational teams. Additionally, the position handles financial tasks such as accounts payable, expense tracking, and payroll data preparation.

Requirements

Candidates should have previous experience in office administration or coordination, preferably supporting multiple departments. Proficiency in Microsoft Office and strong organizational and interpersonal skills are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Financial Administration
• Accounts Payable
• Payroll Data Preparation
• Travel Coordination
• Records Management
• Microsoft Office
• Customer Service
• Time Management
• Communication Skills
• Detail Orientation
• Project Tracking

Job areas

• Administrative
• Energy
• Finance & Accounting
• Logistics
• Customer Service & Support