administrative coordinator

Overview Languages English Education College/CEGEP Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Implement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services Assist in the preparation of operating budget and maintain inventory and budgetary controls Assemble data and prepare periodic and special reports, manuals and correspondence Perform data entry Train staff Oversee and co-ordinate office administrative procedures Resolve conflict situations Commission systems and components Monitor and evaluate Oversee payroll administration Plan and control budget and expenditures Supervision 1 to 2 people Experience and specialization Computer and technology knowledge Jira Workday Electronic mail MS Project Mac OS Quick Books SharePoint Spreadsheet Accounting software Inventory control software MS Excel MS Office MS Outlook MS PowerPoint MS Windows MS Word Project management software Database software Google Drive LinkedIn Area of work experience Project coordination Additional information Personal suitability Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Organized Reliability Ability to multitask Time management Adaptability Integrity Team player

The role involves implementing and overseeing administrative procedures, coordinating office services, and managing budgetary controls. Responsibilities also include supervising staff, handling payroll administration, and preparing periodic reports.

Candidates must have a college or CEGEP education and between one to two years of experience. Proficiency in various software tools like MS Office, Jira, and Workday, along with strong interpersonal and communication skills, is required.

• Time managementPreferred
• JiraPreferred
• Data entryPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Procedures
• Office Coordination
• Budget Preparation
• Data Entry
• Payroll Administration
• Conflict Resolution
• Project Coordination
• Inventory Control
• Jira
• Workday
• QuickBooks
• SharePoint
• MS Project
• MS Office
• Database Software
• Time Management

• Administrative
• Management & Leadership
• Engineering

Minimum education

College diploma

Minimum experience

0+ years

Apply by

Sep 2, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level