Executive Assistant

Job summary

The Office Assistant will manage daily administrative tasks including email correspondence, booking coordination, and document preparation. They will also support bookkeeping processes and maintain digital records to ensure smooth business operations.

Job details

OFFICE ASSISTANT Lindsay Lake Farms & Lodge Ltd. | Musquodoboit Valley, Nova Scotia Part-time · On-site Behind every well-run business is someone who keeps the details in order, the communication clear, and the commitments on track. At Lindsay Lake Farms, our work brings together farming, forestry, hospitality, food, and tourism. We are looking for a capable Office Assistant to bring structure and continuity to the daily administration of this diverse, owner-operated business. This role suits someone who enjoys taking responsibility, communicates with confidence and care, and understands that a task is only complete when the necessary follow-through has happened. Your role Working directly with the owners, you will keep information organised, enquiries moving, and everyday office processes running reliably. Your work will help ensure that guests, customers, suppliers, and business partners receive timely, professional attention. Your responsibilities will include: * Managing incoming emails and phone enquiries, handling routine correspondence, and identifying matters that require the owners’ attention. * Coordinating bookings for accommodation, farm experiences, and events, with accurate records and clear guest communication. * Preparing quotes, invoices, confirmations, and other business documents. * Organising receipts, invoices, and supporting paperwork for bookkeeping. * Maintaining digital files, calendars, contact records, and task lists. * Tracking deadlines, outstanding enquiries, and commitments through to completion. * Documenting recurring procedures and helping establish practical, consistent office routines. What you bring * Experience in office administration, customer service, hospitality coordination, or a comparable role. * Excellent written and spoken English, with the ability to write clear, polished correspondence. * Strong organisational skills, attention to detail, and sound judgement when priorities compete. * Confidence using email, calendars, spreadsheets, and digital filing systems, alongside a willingness to learn booking and invoicing tools. * A discreet and professional approach to confidential business and customer information. * Dependable communication and the initiative to move work forward independently, while recognising when a decision needs to be referred to the owners. Working at Lindsay Lake Farms You will be part of a small team in a rural setting, with direct contact with the owners and a meaningful contribution to the business. The work is varied, practical, and closely connected to what happens on the farm each day. We value thoughtful work, clear communication, and people who do what they say they will do. To apply Please send your résumé and a short introduction to marketing@lindsaylakefarms.com, outlining your relevant experience and availability. Subject line: Office Assistant Application

What you’ll do

The Office Assistant will manage daily administrative tasks including email correspondence, booking coordination, and document preparation. They will also support bookkeeping processes and maintain digital records to ensure smooth business operations.

Requirements

Candidates should have experience in office administration, customer service, or hospitality coordination. Strong organizational skills, excellent written English, and proficiency with digital office tools are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Office Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Customer service
• Hospitality coordination
• Written communication
• Verbal communication
• Organizational skills
• Attention to detail
• Email management
• Calendar management
• Spreadsheet management
• Digital filing
• Bookkeeping support
• Task management
• Professional correspondence
• Time management

Job areas

• Administrative
• Hospitality
• Agriculture
• Customer Service & Support