administrative assistant

Overview Languages English Education Bachelor's degree or equivalent experience Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Asset languages Japanese Chinese Responsibilities Tasks Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Arrange travel, related itineraries and make reservations Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Perform basic bookkeeping tasks Sort, process and verify applications, receipts and other documents Send and receive messages Provide general information to clients and the public Prepare and format page presentation Locate and remove files requested Receive and forward telephone or electronic enquiries Process incoming and outgoing mail manually or electronically Prepare invoices and bank deposits File material in storage area Additional information Security and safety Bondable Basic security clearance Enhanced reliability security clearance Confidential security clearance Criminal record check Credit check Reference required Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Work with minimal supervision Handling heavy loads Sitting Combination of sitting, standing, walking Bending, crouching, kneeling Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Efficient interpersonal skills Collaborative Analytical Creativity Efficiency Energetic Hardworking Integrity Outgoing Positive attitude Proactive Benefits Health benefits Dental plan Health care plan Vision care benefits Financial benefits Bonus

The role involves managing office communications, coordinating travel itineraries, and performing data entry and basic bookkeeping. The assistant is also responsible for processing mail, managing files, and providing general information to clients.

Candidates must have a bachelor's degree or equivalent experience and between 2 to 3 years of relevant experience. Proficiency in English is required, while knowledge of Japanese or Chinese is considered an asset.

• Health benefits • Dental plan • Health care plan • Vision care benefits • Bonus

• Time managementPreferred
• Customer servicePreferred
• OrganizationPreferred
• Data entryPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Telephone Communication
• Data Entry
• Bookkeeping
• Customer Service
• Travel Arrangement
• Proofreading
• Research
• Invoicing
• File Management
• Multitasking
• Time Management
• Organization
• Interpersonal Skills
• Analytical Thinking
• Written Communication
• Oral Communication

• Administrative
• Customer Service & Support
• Finance & Accounting

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level