Office Administrator

Job summary

The Office Administrator acts as the primary point of contact for visitors and staff while managing daily office operations, facilities, and reception duties. They also provide essential support for human resources, health and safety compliance, and customer service initiatives.

Job details

Overview Kuby was built on a simple yet powerful belief: There’s a better way to energize society. We are more than just a solar company— we’re a team on a mission to transform the energy landscape in Canada. Unlike many of our competitors, Kuby’s foundation is built on certified professionals with a relentless pursuit of quality and client satisfaction. The founders continue to inspire our team to set Kuby apart as a trusted, technical-first partner in the solar energy industry. Position Summary The Office Administrator serves as the first point of contact for visitors, employees, and external partners while providing administrative, HR, office operations, and coordination support across the organization. This role is responsible for maintaining a welcoming and efficient office environment, assisting with recruitment and onboarding activities, supporting workplace safety initiatives, and ensuring the smooth day-to-day operation of office services. Duties and Responsibilities Reception & Front Desk Operations Answer and direct incoming phone calls and emails for multiple locations. Greet and assist visitors, clients, candidates, and vendors. Manage incoming mail and distribute correspondence to appropriate employees. Maintain professional and organized reception, meeting room, kitchen, and common areas. Office Administration & Facilities Coordinate office, kitchen, and restroom supply inventory and purchasing. Manage office vendor relationships, including cleaning services and office suppliers. Assist with office organization, inventory management, and workspace setup. Coordinate company-branded merchandise, business cards, promotional materials, and corporate supplies. Run occasional business-related errands and support special events and team activities. Provide general administrative support to management and staff as required. Human Resources Support Assist with recruitment activities, including resume screening, interview scheduling, and candidate communication. Support employee onboarding and offboarding processes, including document management and account setup. Coordinate employee benefit enrollments and background checks. Maintain HR records and employee files. Prepare and distribute company announcements, communications, and meeting notes. Health & Safety Administration Support health and safety compliance initiatives and audit preparation. Maintain and distribute updated safety documentation and workplace postings. Coordinate administrative requirements related to safety programs and certifications. Customer Service & Operational Support Provide administrative support for customer inquiries and service-related communications. Assist with fleet administration, registrations, and insurance documentation. Monitor and respond to online reviews and assist with referral and recognition programs. Support production and inventory coordination for specialized company materials and supplies. Qualifications & Competencies Highly organized with strong attention to detail. Excellent communication and customer service skills. Ability to manage multiple priorities in a fast-paced environment. Proficient with Microsoft Office and administrative systems. Comfortable supporting HR, office operations, and cross-functional administrative tasks. Self-motivated, proactive, and eager to contribute to a positive workplace culture. Benefits Competitive salary and performance-based incentives. Comprehensive health, dental, and vision plans. Opportunity for career advancement. At Kuby Energy, we are dedicated to a workplace that values diversity in all forms. We believe a diverse and inclusive environment leads to innovation and creativity for our employees and customers. We are committed to providing equal opportunities to all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, age, nation of origin, disability, and any other characteristic protected by laws. Our hiring decisions are based solely on qualifications, skills, and merit. We are committed to building a workplace that embraces diversity and that creates a welcoming and respectful environment for all.

What you’ll do

The Office Administrator acts as the primary point of contact for visitors and staff while managing daily office operations, facilities, and reception duties. They also provide essential support for human resources, health and safety compliance, and customer service initiatives.

Requirements

Candidates should be highly organized with strong attention to detail and excellent communication skills. Proficiency in Microsoft Office and administrative systems is required to manage multiple priorities in a fast-paced environment.

Benefits

• Competitive salary • Performance-based incentives • Health plan • Dental plan • Vision plan • Career advancement opportunities

Listed skills

• Facilities Management · Preferred
• Customer service · Preferred
• Recruitment · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Office administration
• Facilities management
• Human resources support
• Recruitment
• Onboarding
• Health and safety compliance
• Customer service
• Inventory management
• Microsoft Office
• Communication
• Attention to detail
• Scheduling
• Data entry
• Vendor management
• Promotional Materials
• Supply Inventory
• Document Management
• Administrative Support
• Office Administration
• Talent Recruitment
• Administrative Functions
• Self-Motivation
• Auditing
• Management
• Maid Services
• Customer Service
• Creativity
• Innovation
• Inventory Management
• Landscaping
• Merchandising
• Employee Onboarding
• Operations
• Telephone Skills
• Purchasing
• Resume Screening
• Vendor Relationship Management
• Coordinating
• Workplace Safety
• Customer Inquiries
• Detail Oriented

Job areas

• Administrative
• Human Resources
• Customer Service & Support
• Energy
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers