FAMILY LAW LEGAL ASSISTANT/CLERK

Job summary

The Legal Assistant/Law Clerk will provide comprehensive support to counsel throughout all stages of a file, from intake through to resolution. Responsibilities include court filing, case management, document preparation, and client coordination.

Job details

Company Description At Johnson Miller Family Lawyers we have dedicated our careers to the practice of family law. We take a highly personalized approach to family law issues, addressing each case on an individualized basis with commitment to clarity and results. Our firm is deeply connected to the community we serve and has helped thousands of individuals and families navigate and protect their legal interests. Role Description This is a full-time, on-site position for a Legal Assistant/Law Clerk. We are seeking a highly organized, detail-oriented, and proactive professional to provide comprehensive support to counsel throughout all stages of a file, from intake through to resolution. The ideal candidate will possess experience in family law, strong administrative and file management abilities, and the capacity to manage competing priorities in a fast-paced environment. This role requires a professional who takes pride in delivering exceptional legal and client support, while contributing to the efficient operation of the practice. Primary Responsibilities Court Filing & Case Management: File and process court materials through the appropriate Ontario Court platforms, including Case Center, Justice Services Online and Family Submissions Online. Prepare, organize, and maintain court materials and legal documentation. Monitor and track deadlines and limitation periods to ensure timely compliance with court requirements. Document Preparation & Legal Support Prepare Financial Statements including gathering financial disclosure and organizing supporting documentation such as banking records and tax returns. Prepare Certificates of Financial Disclosure and Net Family Property Statements. Draft legal correspondence and court documents, including Applications, Answers, Notices of Motion, and Affidavits. Manage all aspects of undertakings, including maintaining undertakings charts, corresponding with counsel regarding outstanding undertakings, reviewing responses for compliance, and assisting clients with satisfying undertakings provided. Client & File Coordination Communicate professionally and effectively with clients, opposing counsel, court staff, and third-party professionals. Collect, organize, and maintain client disclosure materials, including financial statements, tax returns, appraisals, and valuations. Coordinate and schedule client questionings, mediations, and court appearances. Provide reminders to clients on outstanding tasks and disclosure. Core Competencies Strong drafting skills and excellent written communication. Exceptional attention to detail and ability to work under tight timelines. Ability to work independently, prioritize tasks, and manage multiple files. Dedicated client-focused approach Qualifications: 1+ years in reception, customer service, or administrative roles, preferably in the legal field Knowledge of business and legal terminology Minimum 1 year experience as a Family Law Legal Assistant/Clerk Familiarity with the Family Law Rules, court processes, deadlines, and Ontario forms. Proficiency in Microsoft Office, DivorceMate, Adobe Acrobat and Zoom Exposure to Clio, Net Documents and Soluno is considered an asset Application Process: Qualified candidates are invited to submit their resumes by email to Lauren Di Pierdomenico, Office Manager, at lauren@johnsonmiller.ca

What you’ll do

The Legal Assistant/Law Clerk will provide comprehensive support to counsel throughout all stages of a file, from intake through to resolution. Responsibilities include court filing, case management, document preparation, and client coordination.

Requirements

Candidates should have at least 1 year of experience as a Family Law Legal Assistant/Clerk and familiarity with Family Law Rules and court processes. Strong administrative skills and proficiency in relevant software are also required.

Listed skills

• Dedicated · Preferred
• Adobe · Preferred
• document preparation · Preferred
• Filing · Preferred
• preparation · Preferred
• materials · Preferred
• Client · Preferred
• Compliance · Preferred
• management · Preferred
• Process · Preferred
• case management · Preferred
• Administrative · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organizational Skills
• Detail Orientation
• Administrative Skills
• File Management
• Client Communication
• Drafting Skills
• Legal Support
• Time Management
• Proficiency in Microsoft Office
• Knowledge of Family Law
• Court Processes
• Document Preparation
• Client Coordination
• Financial Disclosure
• Legal Terminology
• Proactive Approach

Job areas

• Legal
• Administrative