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Job summary

The Receptionist is responsible for managing incoming calls, greeting visitors, and handling administrative tasks such as mail distribution and meeting room scheduling. They must maintain a professional reception area while supporting the management team with various office projects.

Job details

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees. Human Focus – Creativity - Excellence We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today! Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner. Key Responsibilities To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner; To redirect calls as appropriate and take clear, concise messages when required; To greet, assist and direct all visitors; To pick up and sort internal mail; To stamp, deliver and maintain mail machine for external mail; To prepare packages and arrange courier pick up; To arrange meeting room schedule and bookings; To update phone and distribution lists; To maintain a clean, safe, fully stocked and well organized reception area; To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); To complete other duties as assigned; To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity. Qualifications Above average interpersonal, oral and written communication skills; Previous experience in reception is considered an asset; Must exhibit professional and polished telephone manner; Ability to handle multiple tasks at once, work under pressure, and meet deadlines; Highly organized and detail focused; Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail) Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.

What you’ll do

The Receptionist is responsible for managing incoming calls, greeting visitors, and handling administrative tasks such as mail distribution and meeting room scheduling. They must maintain a professional reception area while supporting the management team with various office projects.

Requirements

Candidates should possess strong interpersonal and communication skills with proficiency in Microsoft Office applications. Previous reception experience is considered an asset, and the ability to multitask in a fast-paced environment is required.

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Detail-oriented · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• email · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Communication skills
• Telephone etiquette
• Microsoft Office
• Word
• Excel
• PowerPoint
• Email
• Multitasking
• Organization
• Detail-oriented
• Customer service

Job areas

• Administrative
• Customer Service & Support
• Healthcare