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Job summary

The HR Office Clerk serves as the primary point of contact for the department, handling inquiries and providing administrative support for various HR functions. Responsibilities include maintaining personnel files, processing job postings, coordinating meeting logistics, and performing accurate data entry.

Job details

Wellington County consistently ranks as one of the safest communities in Canada and is home to vibrant economies, active and inclusive communities, and beautiful landscapes.We are committed to building and maintaining a respectful, inclusive and equitable workplace that is representative of the community we proudly serve. The County is looking for individuals who are committed to public service, enjoy collaborating with others and share the County’s values. We value applicants with a diverse range of skills, experiences, and competencies, and are looking forward to welcoming new members to our talented team.The County offers a generous compensation, benefits and pension package. We also offer ongoing career and development opportunities to our employees, with a commitment to health and well-being.Posting ID: 2586 - this recruitment is for an existing vacancy Department: Human Resources Division: Human Resources Position Type: Full Time RegularWork Hours: Monday to Friday, 35 hours per week: regular schedule is 8:30 am - 4:00 pm onsite/in-person; flexibility of hours may be required.Work Location: Administration Centre, Guelph; the County of Wellington is an employer that provides service onsite.Vacancies: 1Application Deadline: 09/25/2026 BASIC FUNCTION Reporting to the Manager of Employee Relations and Learning, and under the guidance of the Human Resources Management Team, the Human Resources Office Clerk is a first line of contact for the Human Resources Department. This position is customer service-focused and duties support the department operations. The HR Office Clerk responsibilities, involve preparing and distributing correspondence, data entry, filing, answering inquiries from both the public and employees, and administrative support as required for all HR functions.PRINCIPAL RESPONSIBILITIES The HR Office Clerk has the following duties and responsibilites: Act as the first line of contact for members of the public, employees and interview candidates. Review and post job postings with the required publications and websites, in a timely manner. Facilitate testing components for interview process as scheduled. Maintain and update the personnel files and ensure the filing is kept up-to-date. Ensure departmental supplies are maintained and order when required, charge back to appropriate accounts. Trained in and knowledgeable of the HR Assistant role and provide coverage in the absence of the incumbent. Provide administrative support to the Director of HR and/or designate as needed. Assist with preparation of meetings/training sessions, including but not limited to: making arrangements for meetings/training sessions, ordering and setting up beverages and meals, booking rooms and ensuring all supplies/materials are prepared. Assist with preparing agendas, take meeting minutes and distribute to attendees, and track follow-up items. Assist with the County Long Service and Retirement Recognition process and event. Track and ensure accurate training attendance records in the appropriate system. Perform accurate data entry and transcription of health and safety information. Develop, review and update forms and templates to support team processes and ensure consistency in documentation. MINIMUM QUALIFICATIONS Two-year college diploma, with human resources and business administration courses preferred. Minimum two years of experience or equivalent in office administration, preferably in a municipal environment; experience in human resources is preferred. Knowledge of human resources functions is an asset. Strong organizational skills with the ability to maintain accurate records. Experience working with Microsoft Office Suite. Working knowledge of Human Resources Information Systems (HRIS) and SharePoint is preferred; experience working with JD Edwards and SAP SuccessFactors is an asset. Experience editing website content is an asset. Well-developed written and verbal communication skills, with the ability to communicate effectively and tactfully. Superior customer service skills and ability to reflect a positive, outgoing and professional demeanor. Ability to maintain confidentiality. Pay Range: $59,787.00 - $69,924.40 (2026 Non-Union Compensation Grid)Benefits: Long Term Disability, Life Coverage, Accidental Death and Dismemberment, Critical Illness, Extended Health Care, Emergency Travel Assistance, Dental Care; mandatory enrolment, premiums 100% covered. Pension: Ontario Municipal Employees Retirement System (OMERS); enrolment mandatory.Medical Responsibility Time: Prorated and accrues at 0.5 days/month. Short Term Disability: 17 weeks coverage at 75% or 100% of pay, based on length of service. Vacation: Accrues to start at three weeks/annum; increases based on length of service.Parking: Provided; taxable benefit provisions apply.Mileage: If applicable, as per CRA allowances. The County of Wellington is committed to providing inclusive access and accommodations for disabilities throughout the application and selection process. We are continuously working to improve our systems, policies, and practices to ensure our employees, in all their diversity, can succeed. Should you require accommodation for a disability through the recruitment process, please let us know and we will work with you to meet your needs.Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment.

What you’ll do

The HR Office Clerk serves as the primary point of contact for the department, handling inquiries and providing administrative support for various HR functions. Responsibilities include maintaining personnel files, processing job postings, coordinating meeting logistics, and performing accurate data entry.

Requirements

Candidates must possess a two-year college diploma and at least two years of experience in office administration, preferably within a municipal or HR environment. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Benefits

• Long Term Disability • Life Coverage • Accidental Death and Dismemberment • Critical Illness • Extended Health Care • Emergency Travel Assistance • Dental Care • Pension • Vacation • Parking

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• SharePoint · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Data entry
• Administrative support
• Record keeping
• Microsoft Office Suite
• Communication skills
• Organizational skills
• Transcription
• Meeting coordination
• Confidentiality
• Human resources functions
• HRIS
• SharePoint
• JD Edwards
• SAP SuccessFactors
• Team Processes
• Administrative Support
• Tactfulness
• Office Administration
• Employee Relations
• Professionalism
• Organizational Skills
• Dental Care
• Editing
• Business Administration
• Customer Service
• Communication
• Information Systems
• Data Entry
• Economics
• Human Resources Information System (HRIS)
• Human Resource Management
• Taking Meeting Minutes
• Microsoft Office
• Operations
• Public Service
• Microsoft SharePoint
• Verbal Communication Skills
• Templates
• Filing
• Transcribing
• Customer Inquiries

Job areas

• Human Resources
• Administrative
• Government & Public Sector
• Customer Service & Support
• Human Resources Officer
• Human Resources Clerk / Technician
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping