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Job summary

The Executive Assistant will manage the General Manager's calendar, communications, and priorities to ensure leadership remains organized and prepared. They are responsible for filtering information, tracking action items, and maintaining efficient workflows while operating with high discretion.

Job details

Position: Executive Assistant Location: Chilliwack, British Columbia Salary: $65,000.00 per year, based on experience About Rainbow Greenhouses Rainbow Greenhouses supplies national retailers and independent growers across North America with year-round live goods. With over 5 million sq. ft. of greenhouse space in BC and Alberta, we operate advanced, resource-efficient growing systems powered by skilled, hands-on teams with decades of expertise. Our full-service model supports retailers with consistent quality, availability, and innovative growing solutions. At Rainbow, we grow plants, people, and partnerships with long-term success in mind. About the Opportunity Rainbow Greenhouses is hiring an Executive Assistant to our General Manager, where you'll play a key role in keeping leadership organized, informed, and ahead of the curve. You'll anticipate the GM's needs, manage competing priorities, and provide reliable support through our high-volume seasons and day-to-day operations. This is an excellent opportunity for someone who is proactive, detail-oriented, and energized by variety, to work closely with senior leadership and gain valuable insight into how a growing operation is run Key Responsibilities Bring structure, clarity, and steadiness to the role. You are a strong communicator with excellent judgment who can filter information and stay ahead of the GM's needs. You understand how to protect time, manage priorities, and ensure preparedness. Manage leadership's calendar, commitments, communications, and priorities. Ensure leadership is prepared for meetings, travel, deadlines, and seasonal demands. Anticipate needs before they are expressed. Filter, prioritize, and escalate information appropriately. Draft and refine written communications. Track action items, follow-ups, and strategic priorities. Maintain systems that ensure an organized, predictable workflow. Operate with discretion and confidentiality at all times. What You Bring 3+ years of experience as an Executive Assistant, ideally supporting senior leadership Proficiency with Microsoft Programs (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom) Proven critical thinking, strong judgment, discretion, and professionalism. Exceptional organizational skills with the ability to manage multiple priorities under pressure Strong written and verbal communication skills Ability to create order from complexity and clarity from ambiguity. Strong filing and records management skills, both digital and physical, with attention to accuracy and confidentiality Ability to work extended or irregular hours during peak Spring season. Comfort with fixed in-office hours and remote responsiveness outside office hours. What We Offer Competitive wages that reflect your experience and the work you bring Flexible benefits for full-time staff — choose the coverage that works for you RRSP matching to help you build toward your future Belong to one of Western Canada's largest Greenhouses – join a high-performing team in a fast-moving environment A workplace that's a little greener than most — literally Generous employee discount A team that takes care in what they grow – plants, people, and opportunities Note: Incentive programs, benefits, and perks have eligibility requirements. Our Values – GRIT At Rainbow Greenhouses, we believe in GRIT — our shared values of Go for it, Rise to the challenge, Improve every day, and Tackle it together. Our team members bring these values to life through consistency, teamwork, and care in their craft. Apply Today At Rainbow Greenhouses, we grow more than plants — we grow people. Equal Opportunity Statement At Rainbow Greenhouses, we are an equal opportunity employer. We recruit, hire, and promote based on qualifications and job requirements, without regard to race, colour, ancestry, place of origin, religion, marital or family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age. We invest in our people and provide the support employees need to succeed and grow with us. #BCP

What you’ll do

The Executive Assistant will manage the General Manager's calendar, communications, and priorities to ensure leadership remains organized and prepared. They are responsible for filtering information, tracking action items, and maintaining efficient workflows while operating with high discretion.

Requirements

Candidates must have at least 3 years of experience as an Executive Assistant and proficiency in Microsoft Office and virtual meeting tools. Strong organizational, communication, and critical thinking skills are required, along with the ability to work irregular hours during peak seasons.

Benefits

• Flexible benefits • RRSP matching • Employee discount

Listed skills

• Time management · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Critical Thinking · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Communication
• Critical thinking
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Virtual meeting platforms
• Records management
• Discretion
• Confidentiality
• Prioritization
• Time management
• Operations
• Workflow Management
• Leadership
• Innovation
• Detail Oriented
• Organizational Skills
• Writing
• Professionalism
• Zoom (Video Conferencing Tool)
• Critical Thinking
• Teamwork
• Verbal Communication Skills
• Strategic Prioritization
• Filing
• Records Management

Job areas

• Administrative
• Management & Leadership
• Agriculture
• Retail
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants