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Job summary

The analyst/administrative assistant provides analytical support, including data analysis and statistical reporting, to the Facility Functional Planning team. Additionally, the role offers confidential administrative and secretarial assistance to the Director and the IWMS team, including calendar management and meeting coordination.

Job details

Salary Details The salary range for this position is CAD $29.89/Hr. - CAD $39.24/Hr. Job Summary Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the Facility Functional Planning team. Apply today to join our team! As an Analyst/Administrative Assistant with Vancouver Coastal Health you will: Provide analytical support to the Program team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools. Provide confidential administrative and secretarial assistance and research support to the Director and to the IWMS team. Maintain the Manager and management team’s appointment calendars, coordinate meetings, process and prioritize information, screen, triage and act upon requests and inquiries, including confidential and sensitive information. Work independently and interface with other Executive Directors, Managers and staff at all levels of the organization. Effectively partner with other VCH departments and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Director apprised of relevant issues and activities. This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health. Qualifications Education & Experience Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management, experience in information analysis and benchmarking, or an equivalent combination of education, training and experience. Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio. Knowledge & Abilities Employs expertise in the use of computer software and applications to create a variety of analytical reports, documents, and presentations, and to maintain databases. Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/ problems. Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information. Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens. Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups. Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities. Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information. Physical ability to perform the duties of the position. Closing Statement As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process. Why Join Vancouver Coastal Health (VCH):VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan• Grow your career with employer-paid training and leadership development opportunities• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families• Award-winning recognition programs to honour staff, medical staff and volunteers• Access to exclusive discount offers and deals for VCH staff At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.

What you’ll do

The analyst/administrative assistant provides analytical support, including data analysis and statistical reporting, to the Facility Functional Planning team. Additionally, the role offers confidential administrative and secretarial assistance to the Director and the IWMS team, including calendar management and meeting coordination.

Requirements

Candidates must possess a diploma in a related program and three to four years of recent, related experience in a complex health care environment. Advanced computer skills in spreadsheet, database, graphics, and word processing software are required.

Benefits

• Health insurance • Dental insurance • Extended health benefits • Municipal pension plan • Employer-paid training • Leadership development opportunities • Wellness supports • Counselling services • Recognition programs • Exclusive discount offers

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Data analysis · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data analysis
• Statistical reporting
• Benchmarking
• Administrative support
• Secretarial assistance
• Research support
• Calendar management
• Meeting coordination
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft Word
• Visio
• Time management
• Communication skills
• Budget monitoring
• Statistical Reporting
• Research Support
• Planning
• Research
• Data Analysis
• Teaching
• Management
• Spreadsheets
• Closing Argument
• Communicable Diseases
• Communication
• Data Compilation
• Computer Literacy
• Cultural Safety
• Disabilities
• Health Policies
• Innovation
• Integrated Workplace Management Systems
• Leadership Development
• Microsoft Visio
• Publicly Funded Health Care
• Presentations
• Time Management
• Triage
• Teamwork

Job areas

• Administrative
• Healthcare
• Data & Analytics
• Management & Leadership
• IT Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive