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Company Description Oryx Animal Health is a Dubai-based company representing international animal health brands across the Middle East and Africa. We are looking for a highly organized and proactive Remote Administrative Coordinator to support the company's daily administrative, coordination, and follow-up activities. The role is remote, with a preference for candidates currently located in the UAE; however, we welcome applications from qualified candidates in other locations as well. Key Responsibilities •Coordinate meetings and appointments between the company's owners and external partners, including marketing and technology agencies. •Maintain professional communication with distributors, suppliers, and other external stakeholders. •Follow up on ongoing projects, assigned tasks, deadlines, and deliverables with external partners. •Create and maintain a structured follow-up system to ensure that no pending task or commitment is missed. •Prepare meeting agendas, attend online or face-to-face meetings when required, and document clear meeting minutes and action points. •Follow up with relevant parties after meetings to ensure the timely completion of agreed actions. •Organize, archive, and maintain invoices and other administrative records. •Collect and consolidate sales data and prepare accurate Excel reports. •Keep schedules, documents, records, and project updates organized and easily accessible through Google Drive and related applications. •Use AI tools, including ChatGPT, to support research, drafting, organization, and daily administrative tasks. •Provide general remote administrative support to the company's owners. Job Requirements •Previous experience in administrative coordination, executive assistance, project coordination, or a similar role. •Availability to attend occasional face-to-face meetings in Dubai when required. •Strong English communication skills, both written and spoken. •Excellent knowledge of Microsoft Excel and the ability to organize and consolidate data accurately. •Proficiency in Google Drive and related applications, including Google Docs, Sheets, and Calendar. •Familiarity with AI tools, including ChatGPT, and the ability to use them effectively in daily work. •Strong follow-up, organizational, and time-management skills. •Ability to write clear and professional meeting minutes, emails, and follow-up messages. •Confidence in communicating with different external stakeholders. •Ability to manage multiple priorities and meet deadlines with minimal supervision. •Proactive, detail-oriented, reliable, and comfortable working remotely. Work Arrangement: Full-time - Remote To apply: Please send your CV to [email protected] Subject line: Remote Administrative Coordinator - Application

What you’ll do

The role involves coordinating meetings, managing communications with external partners, and maintaining a structured follow-up system for tasks and deliverables. Additionally, the coordinator will handle administrative records, consolidate sales data into Excel reports, and provide general support to the company owners.

Requirements

Candidates need previous experience in administrative or project coordination and proficiency in Microsoft Excel, Google Drive, and AI tools like ChatGPT. Strong English communication skills and the ability to attend occasional in-person meetings in Dubai are required.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Executive Assistance
• Project Coordination
• Microsoft Excel
• Google Drive
• ChatGPT
• Meeting Minutes
• Time Management
• Stakeholder Communication
• Data Consolidation
• Organization
• Professional Writing

Job areas

• Administrative
• Management & Leadership
• Healthcare