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Job summary

The Administrative Assistant provides clerical support to Strata and Rental Property Managers by managing correspondence, reports, and client inquiries. They act as a liaison for managers and ensure office operations run smoothly by handling mail, phone requests, and document preparation.

Job details

Victoria | Full Time | Temporary until April 2028 Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension. What this role is about The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients. What you’ll be responsible for Provide administrative support to Strata and Rental Property Managers Compose and type routine correspondence, memos, notices, reports, etc. Prepare documents for Realtor and Lawyer requests Process general mail-outs Respond to telephone and email requests and provide information/assistance Provide coverage for other Administrative Assistants/Receptionist when away Prepare documents and/or forms for realtors We are looking for someone who can do most of the following: Must be a team player with good common sense Excellent time management skills Self-starter with exceptional organizational skills and strong attention to detail Able to perform tasks independently Remain positive and calm in a very busy environment Demonstrate strong work ethics Adhere to privacy and confidentiality regulations Exude a “can do” attitude in all undertakings and be receptive to change and challenges Sound knowledge of Microsoft Office programs Business computer experience Proactive customer service skills Able to utilize a multi-phone reception desk Able to multi-task and meet deadlines You do not need to meet every requirement to apply. If you meet many of them and are willing to learn the rest, we encourage you to submit an application. This role may be a good fit for you if: Are early‑career, a student, or returning to the workforce Prefer clear expectations, defined tasks, and structured work Enjoy helping others by keeping things organized and on track Like routine with some variety from day to day Work environment Full‑time In‑office role based in Victoria Supportive team environment Dog‑friendly office • workweek (Monday-Friday) • Paid Sick days • Ability to apply for internal, permanent postings • A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row! Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

What you’ll do

The Administrative Assistant provides clerical support to Strata and Rental Property Managers by managing correspondence, reports, and client inquiries. They act as a liaison for managers and ensure office operations run smoothly by handling mail, phone requests, and document preparation.

Requirements

Candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office programs. The role requires a team player with a proactive attitude who can manage multiple tasks effectively in a fast-paced environment.

Benefits

• Paid sick days • Internal career advancement opportunities • Dog-friendly office

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Time management
• Organizational skills
• Attention to detail
• Microsoft Office
• Customer service
• Multi-line phone system
• Communication
• Data entry
• Record keeping
• Problem solving
• Professionalism
• Detail Oriented
• Ethical Standards And Conduct
• Organizational Skills
• Customer Service
• Time Management
• Self-Starter
• Willingness To Learn
• Administrative Support
• Clerical Works
• Ability To Meet Deadlines
• Multitasking
• Confidentiality
• Memos

Job areas

• Administrative
• Customer Service & Support
• Administrative Assistant/Contract Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive