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DISTRICT – BEFORE AND AFTER SCHOOL CHILDCARE COORDINATOR AND CLERK ACCOUNTS

BC Public Schools5 days ago
Verified
● Sponsored
Victoria
CA$29 - CA$31/hour
Entry Level
Full-Time

About the role

DISTRICT – BEFORE AND AFTER SCHOOL CHILDCARE COORDINATOR AND CLERK ACCOUNTS

  • CHILDCARE

Job Code: 4035282

School District #62 (Sooke)

Job Details

This is a permanent assignment consisting of two related positions that have been combined into a single bundled posting to reflect operational requirements.

**DISTRICT – BEFORE AND AFTER SCHOOL CHILDCARE COORDINATOR **

ONE POSITION FOR THE SCHOOL DISTRICT.

TWENTY HOURS PER WEEK, Monday to Friday, 1:30pm – 5:30pm

THIS IS A NEW POSITION AND WILL RECEIVE A FINAL PAY RATING 6 MONTHS AFTER THE NEW INCUMBENT STARTS AS PER THE JOB EVALUATION PLAN.

AN INTERIM HOURLY RATE OF $31.19 WILL BE APPLIED.

KNOWLEDGE AND EXPERIENCE

  • Secondary school graduation or equivalent.
  • Early Childhood Educator (ECE) – including a valid certificate or equivalent background in a related field.
  • Recent experience working in an elementary school setting.
  • Related childcare experience.
  • Specialized training or coursework and/or knowledge and experience in proactive behaviour strategies, the Early Learning Framework (ELF) and the First People's Principles of Learning
  • Ability to communicate effectively both verbally and in writing, working alongside staff, and interacting with parents/caregivers with courtesy, tact and discretion through a lens of inclusion.
  • Ability to work proactively and in a self-directed manner.
  • This job requires the applicant to have a valid BC Driver's License and use their personal vehicle.
  • Hold a valid First Aid Certificate or is willing to obtain valid certification.
  • Experience presenting to staff in professional learning context (preferred).

SKILLS AND ABILITIES

  • Builds Relationships and Fosters Interconnectedness: actively shows courtesy and respect to all, proactively builds healthy and trusting relationships with all; contributes to a positive working environment; supports a welcoming and safe environment that values and appreciates differences and is reflective of everyone; shows kindness and cares about the well-being of colleagues and students; demonstrates patience and acceptance with others.

  • Effectively Communicates and Collaborates: clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly, and respectfully using oral, written, and visual formats; actively listens and respond appropriately; seeks opportunities to gain input and is open minded to the ideas and point of views of others; establishes and maintains effective working relationships with local communities, outside partner groups, and families as required.

  • Strives for Personal Excellence: is mindful, remains calm and responds thoughtfully; takes pride in work; possesses strong attention to detail; takes initiative and proactively plans, prioritizes, and organizes work; follows the District's Code of Conduct and values; follows through on commitments and takes responsibility for actions; respects the confidential nature of all information relating to students, parents, and staff; keeps in mind the safety of others, including school children.

  • Thinks Critically and Creatively: asks questions for better understanding; uses a solution-based approach to analyze relevant facts, evidence, and data to determine specific issues and inform ways forward; thinks outside of the box; looks for opportunities to continuously improve.

  • Practices a Growth Mindset: demonstrates a positive outlook towards learning and is committed to ongoing development to expand skill set; stays current; reflects on self to continually learn and improve; remains positive; demonstrates adaptability and is willing and able to adjust to changes.

RESPONSIBILITIES

  • Liaise effectively with Vancouver Island Health Authority (VIHA), Supported Child Development, school administration, families, the Manager – Childcare and District Principal – Early Learning & Childcare (or their Designate) with an appreciation for teamwork.
  • Provide childcare related support to school-based principals, vice principals and administrative assistants.
  • Purchase supplies as necessary and within budget.
  • Respond to parent/caregiver, family and community requests for information and resources.
  • Participate in training and professional learning as both a participant and a presenter.
  • Assist Manager – Childcare with children needing an individual care plan.
  • Cover childcare staff shortages in the before & after school board-operated childcare programs when on-call staff are unavailable to cover.
  • Ensure that VIHA Child Care Facility guidelines are followed and license requirements are always met when working directly in the childcare programs.
  • Assist the childcare assistants and coordinators in providing support and strategies for children to be successful in the program.
  • Work with individual children to build key skills—such as self-regulation—that support a successful program experience.
  • Report safety, unexpected behaviour and behaviour concerns to the Manager – Childcare, maintaining confidentiality.
  • Demonstrate ways to use the Early Learning Framework and First Peoples Principles to guide children's experiences in the program.
  • Assist Manager – Childcare with other duties as assigned.

**CLERK ACCOUNTS - CHILDCARE ******

ONE POSITION FOR THE SCHOOL DISTRICT.

FIFTEEN HOURS PER WEEK, Monday to Friday, in the morning.

THIS IS A NEW POSITION AND WILL RECEIVE A FINAL PAY RATING 6 MONTHS AFTER THE NEW INCUMBENT STARTS AS PER THE JOB EVALUATION PLAN.

AN INTERIM HOURLY RATE OF $29.00 WILL BE APPLIED.

  1.    Secondary school graduation plus an additional program of over two

years in clerical, bookkeeping or office administration or related experience.

  1.    Minimum of three (3) years of general office experience with

bookkeeping/accounting experience.

  1.    Keyboarding skills (minimum 50 words per minute) and the operation

of common office equipment and machines.

  1.    Advanced knowledge of relevant software programs, including the

ability to import/export data between programs (Windows, Word, Excel, Outlook, PDF, Publisher and Canva) and knowledge or training in the use and support of school-based student information systems (MyEd).

  1.    Excellent knowledge of business English, spelling, grammar,

punctuation, arithmetic, and general office practices.

  1.    Demonstrated financial management skills and ability to analyze

financial data.

  1.    Flexibility and a sensitivity toward communicating with

parents/caregivers.

  1.    Ability to work as a team member and establish effective working

relationships.

  1.    Accountable for care, accuracy and attention to detail in all

aspects of work and satisfactory provision of service.

  1. Working knowledge of Ministry of Education & Childcare childcare subsidy program reporting (preferred).

RESPONSIBILITIES

  1. Track monthly parent childcare fees collected at the school level in coordination with the school-based admin assistant.

  2. Follow up with families who have unpaid childcare fees in coordination with the school-based admin assistant and Manager – Childcare.

  3. Complete Affordable Childcare Benefit (ACCB) application form in coordination with parents/caregivers who qualify.

  4. Liaise with the school-based admin assistant to inform them of accurate monthly ACCB waiver amounts to be applied to parent fees.

  5. Submit accurate monthly invoices to ACCB to receive subsidies.

  6. Preparation of basic journal entries related to childcare revenues, subsidies, and adjustments.

  7. Manage the collection of monthly attendance reports from board-operated childcare programs to enter accurate subsidy enrolment reports (CCOF and CCFRI) to the Ministry of Education & Childcare.

  8. Collate monthly wage enhancement amounts and enter accurate ECE monthly reports to the Ministry of Education & Childcare.

  9. Prepare Supported Childcare Development (SCD) and other agency partner monthly invoices. Liaise with Finance Dept. to reconcile revenues to support reports and invoices.

  10. Liaise with Finance Dept. to code and reconcile subsidy/ACCB/wage enhancement funding to the correct GL codes whenever government payments are received.

  11. Liaise with school-based staff and Payroll to resolve discrepancies related to staff hours and the application of the Child Care Wage Enhancement.

  12. Assist the Manager – Childcare with the preparation and monitoring of operational budgets, forecasts, or summary reporting as required.

  13. Assist the Manager – Childcare with the registration process of new childcare participants.

  14. Assist the Manager – Childcare with the on-boarding of new childcare staff.

  15. Assist the Manager – Childcare with preparing materials (handbooks, meeting agendas, workshop materials etc.)

  16. Maintain accurate and up-to-date records.****

DUTIES TO COMMENCE AUGUST 31, 2026.

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Posted On

May 27, 2026 08:01 AM PST/PDT

Closing Date & Time

June 04, 2026 04:00 PM PST/PDT

Openings

1

Job Type

Full Time

Job Category

ECE, EA and Support Staff

City

Victoria

School/Location

Multiple locations

+ Show more

Salary

$31.19 and $29

Employment Start Date

August 31, 2026

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