Education: College/CEGEP. or equivalent experience. Work setting: Clinic. Hospital/medical facility or clinic. Tasks: Coordinate the flow of information. Open and distribute regular and electronic incoming mail and other material. Schedule and confirm appointments. Train staff in procedures and in use of current software. Complete insurance and other claim forms. Maintain filing system. Order supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Determine and establish office procedures and routines. Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review. Initiate and maintain confidential medical files and records. Prepare draft agendas for meetings and take, transcribe and distribute minutes. Perform data entry. Provide customer service. Supervision: 3-4 people. Computer and technology knowledge: MS Word. Electronic mail. MS Excel. MS Windows. MS Outlook. Sage Accounting Software. Area of work experience: Charts, tables, graphs and diagrams. Contracts. Correspondence. Financial statements. Invoices. Manuscripts, publications or theses. Reports and records. Statistics. Transportation/travel information: Public transportation is available. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Attention to detail. Large caseload. Personal suitability: Accurate. Client focus. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Judgement. Organized. Reliability. Team player. Screening questions: Do you have experience working in this field?. Employment terms options: Evening. Experience: 2 years to less than 3 years. Employment terms options: Morning. To be determined. Day. Weekend. Health benefits: Health care plan. Paramedical services coverage. Long term benefits: Maternity and parental benefits. Other benefits: Free parking available. Paid time off (volunteering or personal days). Parking available.