Office Administrator
About the role
We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.
What You'll Be Doing
Office Operations
Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready. Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources. Help maintain office safety, security, emergency procedures, and visitor protocols.
Facilities & Vendor Coordination
Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers. Coordinate office repairs, equipment service, supply replenishment, and workspace needs. Maintain office inventory, supply budget tracking, and vendor/service records.
Administrative Support
Manage mail, shipping, receiving, scanning, filing, and document organization. Coordinate with IT, HR, Finance, and Operations on site-related needs.
What You'll Need
High school diploma or GED required; Associate's or Bachelor's degree preferred At least three years of office administration, office management, administrative support, or related experience. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Active Florida Notary or ability to obtain within 90 days.
You'll make
$40,000
$50,000
USD
Per Year Salary
This role is non-exempt and paid hourly. The hourly rate will correspond with the salary above.
Essential Job Functions & Physical Requirements
Ability to sit for extended periods of time while working at a computer, with or without reasonable accommodation Ability to use a computer, keyboard, mouse, and standard office equipment (e.g., phone, printer, scanner) Ability to view a computer screen for prolonged periods, with or without reasonable accommodation Ability to communicate effectively in person, by phone, and via email Ability to occasionally stand, walk, bend, and reach within an office environment Ability to lift and/or move up to 10–15 pounds occasionally (e.g., office supplies, files), with or without reasonable accommodation Ability to perform repetitive motions, such as typing or data entry Ability to maintain focus and attention while performing detailed tasks
Additional Details Available Here With Online Application
https://www.arbol.io/job-listing/040fdb31-011f-44d4-b175-0af05cad3707
About Alumni of Leadership Sarasota
It is about growth – growth in leadership and teamwork skills, and growth in both personal and professional self. Leadership Sarasota, a program of the Greater Sarasota Chamber of Commerce, offers an opportunity for those enthusiastic about and interested in the leadership and welfare of our community to go behind the scenes and see “how things work”. It is a chance to meet new people, make solid life-long friendships, and experience networking opportunities that might not otherwise be available.
Similar Jobs
Office Administrator
About the role
We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.
What You'll Be Doing
Office Operations
Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready. Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources. Help maintain office safety, security, emergency procedures, and visitor protocols.
Facilities & Vendor Coordination
Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers. Coordinate office repairs, equipment service, supply replenishment, and workspace needs. Maintain office inventory, supply budget tracking, and vendor/service records.
Administrative Support
Manage mail, shipping, receiving, scanning, filing, and document organization. Coordinate with IT, HR, Finance, and Operations on site-related needs.
What You'll Need
High school diploma or GED required; Associate's or Bachelor's degree preferred At least three years of office administration, office management, administrative support, or related experience. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Active Florida Notary or ability to obtain within 90 days.
You'll make
$40,000
$50,000
USD
Per Year Salary
This role is non-exempt and paid hourly. The hourly rate will correspond with the salary above.
Essential Job Functions & Physical Requirements
Ability to sit for extended periods of time while working at a computer, with or without reasonable accommodation Ability to use a computer, keyboard, mouse, and standard office equipment (e.g., phone, printer, scanner) Ability to view a computer screen for prolonged periods, with or without reasonable accommodation Ability to communicate effectively in person, by phone, and via email Ability to occasionally stand, walk, bend, and reach within an office environment Ability to lift and/or move up to 10–15 pounds occasionally (e.g., office supplies, files), with or without reasonable accommodation Ability to perform repetitive motions, such as typing or data entry Ability to maintain focus and attention while performing detailed tasks
Additional Details Available Here With Online Application
https://www.arbol.io/job-listing/040fdb31-011f-44d4-b175-0af05cad3707
About Alumni of Leadership Sarasota
It is about growth – growth in leadership and teamwork skills, and growth in both personal and professional self. Leadership Sarasota, a program of the Greater Sarasota Chamber of Commerce, offers an opportunity for those enthusiastic about and interested in the leadership and welfare of our community to go behind the scenes and see “how things work”. It is a chance to meet new people, make solid life-long friendships, and experience networking opportunities that might not otherwise be available.