Do you color-code calendars, catch problems before they happen, and somehow know exactly what needs to get done without being asked twice?

Can you juggle schedules, emails, logistics, and moving priorities while keeping a fast-paced team organized and on track?

If so, Orange Frog Productions Inc. is looking for someone like you to join our team as an Executive Assistant.

At Orange Frog Productions Inc., we create high-impact live event experiences through lighting, staging, and technical production. From corporate events and concerts to galas and large-scale productions, our team thrives on creativity, adaptability, accountability, and delivering exceptional service.

As our company continues to grow, we are looking for an organized, proactive, and highly dependable Executive Assistant to support leadership and help keep our operations running smoothly behind the scenes.

The Position You will be an integral member of our team, supporting leadership with a wide variety of administrative, operational, and coordination responsibilities. This role is ideal for someone who enjoys organization, thrives in fast-paced environments, and takes pride in helping others succeed. Specifically, as an Executive Assistant, you will: Actively manage, support, and anticipate the administrative needs of company leadership. Coordinate calendars, scheduling, meetings, travel arrangements, and day-to-day priorities. Assist with managing emails, communications, and follow-ups on behalf of leadership. Help coordinate internal operations, staff logistics, and administrative workflows. Support project coordination for productions, events, meetings, and company initiatives. Prepare documents, spreadsheets, reports, presentations, and meeting notes. Liaise with clients, vendors, venues, and internal team members professionally and efficiently. Support invoicing, expense tracking, and coordination with accounting when required. Help maintain office organization, supplies, and general operational efficiency. Handle sensitive and confidential information with professionalism and discretion. Assist leadership in keeping projects, commitments, and deadlines on track. Adapt to changing priorities and support wherever needed as the company grows.

What We’re Looking For We’re looking for someone who is proactive, detail-oriented, and highly organized — someone who enjoys helping teams operate at a high level and genuinely likes bringing order to chaos. Specifically, you will have the following skills and attributes: You are exceptionally organized and detail-focused. You naturally stay two steps ahead and anticipate needs before they arise. You communicate clearly and professionally, both written and verbally. You are dependable, trustworthy, and accountable. You can manage multiple priorities without becoming overwhelmed. You are adaptable and thrive in fast-paced environments with changing schedules. You are resourceful and enjoy solving problems independently. You are professional but approachable and work well with a wide variety of personalities. You understand the importance of confidentiality and discretion. You enjoy supporting others and helping teams succeed. You appreciate a perfectly organized spreadsheet, inbox, or schedule more than most people probably should.

Additional Requirements Minimum 5+ years of experience in an executive assistant, administrative, or operations support role. Strong proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools such as Microsoft Teams, Zoom, Dropbox, etc. Strong organizational, communication, and time management skills. Ability to prioritize tasks and work independently with minimal supervision. Experience in event production, live events, construction, creative industries, or fast-paced operational environments is considered an asset. Experience with scheduling software, project management platforms, or CRM systems is considered an asset. Valid driver’s license required with a clean drivers abstract.

Why Join Orange Frog Productions? Be part of an exciting and fast-growing live events and production company. Work alongside a passionate, creative, and supportive team. Opportunities for growth and advancement within the company. Dynamic work environment where no two days are the same. Competitive compensation based on experience. Employee benefits and a health spending account. A workplace culture built on teamwork, accountability, adaptability, and having fun while doing great work.

If you are highly organized, proactive, and want to be part of a team that creates incredible live experiences, we’d love to hear from you. Please email your resume to hire@orangefrogproductions.ca!