The Executive Assistant, Financial and Corporate Services performs senior level, confidential administrative support for the General Manager of Financial Services / CFO and the General Manager, Corporate Services, and the department managers or leads within those divisions. This position must work in cooperation with Council, Managers, County staff, ratepayers, other levels of Government and the public. This position may be asked to provide support to the other Executive Assistants within Sturgeon County.

KEY DUTIES AND RESPONSIBILITIES Executive Support and Communication Coordination (40%) Reviews all incoming correspondence, forwarding matters to the attention of appropriate County staff and following up, as necessary. Deals with routine internal administrative matters on behalf of the General Manager and Managers. Digitizes paper records and maintains the organization of digital files within the Division. Prepares correspondence, reports, agendas, minutes, RFDs and supporting documents. Serves in a liaison capacity between the General Manager and staff, ratepayers, councillors, officials from other levels of Government, other stakeholders, and with the general public. Conducts follow-up on issues and delegated tasks on behalf of the General Manager. Gathers information upon request and prepares summaries or background information/reports. Assembles, prepares, and distributes material and information, for meetings, conferences, etc. Attends meetings and takes minutes as required. Creates and maintains detailed and complicated Excel spreadsheets as required. Provides excellent customer service while handling inquiries, in person or over the telephone.

Executive Schedule Coordination (20%) Schedules appointments, plans meetings and coordinates activities. Completes registration for conferences, makes travel and accommodation arrangements for the General Manager and/or Managers. Prepares meeting rooms as required.

Administrative Financial/ Bookkeeping Support (20%) Prepares expense claims, reconciles, and codes corporate credit card for General Manager. Codes invoices to appropriate general ledger and monitors budget expenditures for the General Manager’s office.

Other Related Duties (20%) Provides back-up relief for the Executive Assistants positions when required. Undertakes special projects and assignments as directed by the General Manager. Performs the duties of an Information Management Contact for the department.? Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE The following are required in this position: Post secondary diploma in Office Administration or equivalent A minimum of 3 years of relevant experience in Municipal or Provincial government or other public sector organization. A clear Police Information Criminal Record Check is required. Good understanding of local government procedures and working understanding of the application of budgeting procedures. Familiarity with records management systems in a digital environment. Thorough understanding of the legislative requirements under the Freedom of Information and Protection of Privacy Act (POPA). Must possess strong professional verbal and written communication skills with a thorough grasp of grammar, punctuation, and proofreading, employing courtesy, tact, and discretion in dealing with requests, complaints, and clarification of information. Attention to detail. Strong organizational and time management skills, with the ability to set and manage a diverse workload and priorities while meeting deadlines. Strong focus on customer service including the ability to work effectively supporting multiple managers at once. Ability to apply sound judgment and being accountable for any decisions undertaken. Ability to work in a team environment or independently, with the ability to take initiative and be self-motivated, and demonstrate a commitment to continual learning. Proficiency with Microsoft Office suite of products and Adobe products. Experience in a senior administrative role or executive support role is an asset.