Organizational Unit

University of Victoria -> Island Medical Program

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

24 May 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$5,401.00 - $5,736.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Secretary/PB10

Hours of Work

Monday - Friday, 8:30 - 4:30

Employee Group:

CUPE 951 - Regular

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**Please note that this position is located at the Royal Jubilee Hospital campus**

*May be eligible for hybrid flex arrangement after successful completion of probationary period*

Job Summary

The Program Administrator, Basic Clinical Year (BCY) provides complex and comprehensive administrative coordination to support the planning, delivery, and ongoing administration of the Victoria site BCY Training Program. Working within a distributed medical education environment, this role is responsible for coordinating curriculum delivery, managing highly complex resident scheduling, supporting program operations, and ensuring compliance with accreditation and institutional requirements.

The position plays a central role in supporting BCY residents and the Victoria Site Director by coordinating academic programming, maintaining learner records, administering evaluation processes, and managing financial and operational aspects of the program. The incumbent liaises with a broad network of internal and external stakeholders including faculty, preceptors, hospital departments, UBC Faculty of Medicine, and administrative teams across sites.

This role operates in a highly dynamic environment requiring strong organizational skills, sound judgment, and the ability to manage competing priorities with accuracy and discretion. The incumbent contributes to process improvements and supports the effective and efficient delivery of postgraduate medical education.

This position reports to the Undergraduate Administrative Manager and takes direction from the BCY Training Program Manager, UBC PG Administrative Manager, and the Victoria Site Director. The position is based at the Island Medical Program, Royal Jubilee Hospital.

Occasional travel between sites, flexibility in work hours, and availability outside regular hours are required. The position is eligible for a flexible/hybrid work arrangement following probation.

Job Requirements

Experience:
This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment, preferably within a post-secondary, medical education, or health care setting.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to work independently and collaboratively within a distributed, cross-functional environment.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Ability to problem solve using judgment, analysis, and independent decision-making.
• Ability to interpret and apply policies, procedures, and collective agreements.
• Strong interpersonal and communication skills, with the ability to tailor communication to diverse audiences.
• Experience composing a range of business communications including correspondence, reports, and documentation.
• Experience coordinating complex schedules, meetings, and events.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Demonstrated attention to detail and accuracy in data management and administrative processes.
• Experience with data entry, records management, and database systems.
• Proficiency with standard office software (e.g., MS Office Suite) and comfort learning new systems and technologies.
• Ability to adapt to changing priorities in a fast-paced environment.

Assets:

• Experience with curriculum management or scheduling systems (e.g., One45 or similar).
• Knowledge of UBC Faculty of Medicine undergraduate and postgraduate programs.
• Understanding of hospital and health authority structures and medical terminology.
• Experience with financial administration and tracking in a program environment.
• Knowledge of distributed education models and accreditation processes.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here