Job Summary Provides administrative and technical support to the shop team, ensuring accurate processing of work orders, purchase orders, inventory, and invoices while maintaining compliance with company policies and Canadian standards. Key Responsibilities Work Orders: Print and organize work orders for approval by the Shop Manager, track progress, assist mechanics with system issues, liaise with IT support, and maintain accurate filing. Purchase Orders: Create, track, and receive purchase orders (internal and external), verify parts, process invoices, and generate daily/weekly reports. Inventory Management: Monitor stock levels, update VMS system, correct errors, add new parts, and maintain organized storage. Invoice Processing: Match invoices and forward to the finance team. Reporting: Complete and submit Web Fleet PI reports to the Regional Maintenance Manager. Warranty Claims: Process and track warranty submissions. Safety & Compliance: Maintain WHMIS binders and follow workplace safety standards. General Administration: Order shop supplies, update mileage and fuel readings, organize office documents, and assist with special projects. Collaboration: Work closely with Accounts Payable and the Branch Manager to ensure smooth operations. Other related duties as assigned. Compensation: $50,000 - $65,000 Qualifications High school diploma or equivalent. Strong time management and organizational skills. Proficiency with Microsoft Office and shop-related software. Ability to manage multiple tasks accurately and meet deadlines. Excellent communication skills and teamwork. Initiative, sound judgment, and attention to detail. Start Your Career with First Student – Apply Today! First for a reason: At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer. MISSION Provide unmatched care and the safest ride to school, so when students arrive, they start and end their day with an exceptional experience and are ready to achieve their full potential. FOCUS ON SAFETY Safety is at the heart of everything we do CARE FOR OUR STUDENTS Ensure our vehicles are welcoming and trusted places where students feel comfortable and secure SURPASS CUSTOMER EXPECTATIONS Go the extra mile to deliver an extraordinary experience for our customers and communities FOSTER TEAMWORK Work together, act with integrity, respect each other, champion diversity and inclusion SET THE HIGHEST STANDARDS Continually seek a better way to do things with innovation, sustainable practices, financial discipline, commercial excellence, and operational excellence