Location: North York, ON (Hybrid – 2-3 days per week in office; initial training conducted on-site) Contract Duration: 12 months with possibility of extension Start Date: August 2026 Hours: 35 hours per week (Monday to Friday)

About the Company Our client is seeking a highly skilled Senior Contract Administrator to support the Commercial Management team in the administration of construction-related contracts.

About the Role Reporting to the Commercial Manager, the successful candidate will provide expert contract administration services throughout the post-award contract lifecycle, ensuring compliance with contractual requirements, mitigating commercial risk, and supporting successful project delivery.

Responsibilities Contract Administration & Commercial Support Administer and coordinate post-award construction contract activities. Review, interpret, and analyze contract documents to ensure consistent application of contractual requirements and commercial strategies. Participate in project kick-off meetings, progress reviews, and stakeholder discussions to support contract compliance and project objectives. Provide guidance on contractual obligations, dispute resolution, liquidated damages, penalties, and other commercial matters. Escalate complex contractual issues and risks to the Commercial Manager as required.

Change Management & Claims Administration Analyze contract amendments, change orders, claims, and related commercial impacts. Develop and implement claims avoidance and mitigation strategies. Evaluate contractor submissions related to schedule impacts, delays, productivity, and pricing. Negotiate contract changes, claims settlements, and unit-price adjustments with contractors and stakeholders. Process Requests for Quotes (RFQs), contract amendments, directives, and supporting approval documentation.

Financial & Payment Administration Administer contract payment processes in accordance with approved contract terms. Review and validate contractor invoices, statutory holdbacks, final payments, back charges, and set-offs. Monitor contract allowances and contingencies and recommend adjustments where required. Prepare cost estimates for labour, materials, and equipment to support commercial evaluations and negotiations.

Contract Monitoring & Reporting Maintain accurate contract records within the Contract Management System (CMS), including correspondence, amendments, notices, payment certificates, and claims documentation. Track contract performance and progress, providing regular status updates to project teams and management. Support performance reviews and participate in discussions related to contractor performance concerns. Coordinate contract close-out activities and documentation.

Procurement & Commercial Documentation Assist in the preparation of commercial procurement documents, including: Requests for Proposals (RFPs) Requests for Bids (RFBs) Requests for Services (RFSs) Negotiated Requests for Proposals (NRFPs) Requests for Information (RFIs) Notices of Intent (NOIs) Pre-qualification documents Contract documentation and special commercial conditions Support additional commercial management initiatives as assigned. Ensure all assigned performance and service delivery KPIs are achieved.

Qualifications University degree or college diploma in Construction Management, Engineering, Quantity Surveying, Business, or a related discipline, or an equivalent combination of education and experience. Minimum 3 years of experience in contract administration, procurement, commercial management, or construction contract management within the public or private sector. Strong understanding of construction contract administration, contract changes, scheduling methodologies, delays, and claims management. Experience preparing quantity take-offs and cost estimates from construction drawings. Knowledge of the Ontario Construction Act and associated payment and holdback requirements. Knowledge of construction practices, codes, regulations, and industry standards. Strong analytical, organizational, problem-solving, and communication skills. Demonstrated ability to manage multiple priorities and work independently with minimal supervision. Effective negotiation and stakeholder management skills. Proficiency with Microsoft Office applications and contract management systems. Understanding of engineered products, construction services, procurement processes, and commercial contracting principles. Ability to acquire and apply knowledge of the Ontario Human Rights Code, accessibility legislation, and accommodation requirements.

Preferred Skills

Certified Construction Contract Administrator (CCCA) designation. Membership with the Royal Institution of Chartered Surveyors (RICS) or a related professional designation. Additional experience supporting complex infrastructure, transit, engineering, or construction projects.