About us

Founded in 2012, Major Refrigeration Ltd. has proudly delivered reliable Refrigeration, HVAC, Controls, and Energy Solutions to customers across Canada. Headquartered in Grimsby, Ontario, the company operates throughout Ontario, Nova Scotia, New Brunswick, and Prince Edward Island, and continues to expand into new regions.

With a team of over 180 employees (throughout the provinces), we are continuously expanding and strengthening our workforce across all divisions to support our growth and maintain the high level of service our customers expect and deserve.

The Position

We are seeking a detail-oriented and organized Fleet Coordinator to oversee the day-to-day administration, maintenance, and coordination of our company fleet operations. This role is responsible for ensuring company vehicles are safe, compliant, and well-maintained. The ideal candidate is proactive, dependable, and able to manage multiple priorities in a fast-paced environment.

Location: Grimsby, ON

Role and Responsibilities: 

• Maintain and prepare monthly fleet reports for management, including driver lists, vehicle condition reports and insurance claims
• Coordinate with management and insurance providers to track and process vehicle insurance claims
• Process annual vehicle licensing renewals and ensure updated documentation is distributed to employees
• Perform inspections and maintenance checks on company vehicles, when onsite
• Coordinate and assist with transporting company vehicles to repair facilities for scheduled maintenance and repairs
• Maintain accurate records for refrigerant and parts inventory by ensuring all items are signed in and out using the designated logbook
• Inspect, clean, and prepare new and returned company vehicles and trailers to ensure they are ready for assignment
• Monitor inventory levels of safety equipment, including harnesses, gloves, and other required PPE, ensuring supplies are available when needed
• Coordinate with the Parts Department using the barcode inventory system
• Assist the Parts Department with receiving, organizing, and picking parts, as required
• Maintain approved repair vendors across multiple provinces and obtain quotes for larger repairs
• Perform other duties and responsibilities as assigned

Qualifications and Education Requirements: 

• High school diploma or equivalent
• Minimum 1-3 years experience in a similar position
• Excellent English communication skills (written and verbal)
• Team player with the ability to communicate and collaborate with others
• Excellent organizational skills and ability to multi task
• Proficient in Microsoft Office 
• Willingness to learn new skills and software
• Ability to work Monday to Friday, with flexibility to work shifts between 7:00am - 5:00pm

Compensation & Incentives:

• Health, vision and dental benefits package 
• Company Retirement Savings Plan (RSP)
• Eligible for vacation days after probationary period
• Permanent, year round employment

We thank all applicants for their interest; however, only those that best meet our qualifications will be contacted. Major Refrigeration Ltd. is an equal opportunity employer and will make accommodations available for candidates, upon request, throughout the selection process.