Administrative Support II
About the role
Your Opportunity:
Under the general supervision of the Clinical Services Supervisor, and operating within clinic protocols and industry standards, the Clinical Assistant – Health records works with each of the subspecialty divisions within the Department of Pediatrics to ensure that patient information is scanned or uploaded into the appropriate area of the patient electronic medical record (EMR) in a timely manner to ensure continuity in patient care. In consultation with the Clinical Services Supervisor, the Clinical Assistant – Health Records is also responsible for maintaining a filing, retention, and audit schedule for paper health records, distributing clinical correspondence, and assisting with the tracking of referral processing flow as workflows are transitioned from paper to electronic. This position plays a pivotal role in maintaining patient related documentation and information to achieve a complete, accurate and comprehensive patient record used by allied health professionals to make appropriate patient care decisions. The incumbent must be resourceful, demonstrate composure and maturity and professionalism, and will have demonstrated prior success in competently and efficiently managing strict deadlines and competing priorities.
Description:
As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.
Classification: Administrative Support II Union: AUPE GSS Unit and Program: Pediatric Clinical Services Primary Location: U of A Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 07-AUG-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 24-AUG-2026 Temporary End Date: 20-AUG-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $24.28 Maximum Salary: $29.51 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of Grade 12 or equivalent.
Additional Required Qualifications:
Minimum one (1) year professional clinical administrative or medical office experience. A high level of accuracy and competence with database management, EMR scanning processes, and computerized processes with the ability and desire to master new applications. Must be highly organized, able to set priorities and able to respond to immediate requests for information and maintain accuracy; demonstrates adaptability in accommodating competing and changing workload demands. Possesses well developed critical thinking, problem-solving and decision-making skills; must be detailed-focused with an ability to determine missing or inaccurate information. Able to work collaboratively under moderate supervision in a fast-paced environment with shared work pools and high rates of change. Proven interpersonal and communication skills, both verbal and written. Familiar with FOIP and the Health Information Act.
Preferred Qualifications:
As Required.
About Alberta Health Services
Alberta Health Services (AHS) is Canada’s first and largest province wide, fully-integrated health system, responsible for delivering health services to the over four million people living in Alberta.
Our skilled and dedicated professionals, support staff and physicians come from numerous disciplines, from all walks of life, and from all corners of the world.
Our mission is to provide a patient-focused, quality health system that is accessible and sustainable for all Albertans.
Our five values – compassion, accountability, respect, excellence and safety – are at the heart of everything that we do.
Similar Jobs
Administrative Support II
About the role
Your Opportunity:
Under the general supervision of the Clinical Services Supervisor, and operating within clinic protocols and industry standards, the Clinical Assistant – Health records works with each of the subspecialty divisions within the Department of Pediatrics to ensure that patient information is scanned or uploaded into the appropriate area of the patient electronic medical record (EMR) in a timely manner to ensure continuity in patient care. In consultation with the Clinical Services Supervisor, the Clinical Assistant – Health Records is also responsible for maintaining a filing, retention, and audit schedule for paper health records, distributing clinical correspondence, and assisting with the tracking of referral processing flow as workflows are transitioned from paper to electronic. This position plays a pivotal role in maintaining patient related documentation and information to achieve a complete, accurate and comprehensive patient record used by allied health professionals to make appropriate patient care decisions. The incumbent must be resourceful, demonstrate composure and maturity and professionalism, and will have demonstrated prior success in competently and efficiently managing strict deadlines and competing priorities.
Description:
As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.
Classification: Administrative Support II Union: AUPE GSS Unit and Program: Pediatric Clinical Services Primary Location: U of A Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 07-AUG-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 24-AUG-2026 Temporary End Date: 20-AUG-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $24.28 Maximum Salary: $29.51 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of Grade 12 or equivalent.
Additional Required Qualifications:
Minimum one (1) year professional clinical administrative or medical office experience. A high level of accuracy and competence with database management, EMR scanning processes, and computerized processes with the ability and desire to master new applications. Must be highly organized, able to set priorities and able to respond to immediate requests for information and maintain accuracy; demonstrates adaptability in accommodating competing and changing workload demands. Possesses well developed critical thinking, problem-solving and decision-making skills; must be detailed-focused with an ability to determine missing or inaccurate information. Able to work collaboratively under moderate supervision in a fast-paced environment with shared work pools and high rates of change. Proven interpersonal and communication skills, both verbal and written. Familiar with FOIP and the Health Information Act.
Preferred Qualifications:
As Required.
About Alberta Health Services
Alberta Health Services (AHS) is Canada’s first and largest province wide, fully-integrated health system, responsible for delivering health services to the over four million people living in Alberta.
Our skilled and dedicated professionals, support staff and physicians come from numerous disciplines, from all walks of life, and from all corners of the world.
Our mission is to provide a patient-focused, quality health system that is accessible and sustainable for all Albertans.
Our five values – compassion, accountability, respect, excellence and safety – are at the heart of everything that we do.