Academic Planner - Temporary/AppD Assignment
About the role
Note: This is for 1 Regular Full-Time temporary vacancy until December 24, 2026. This position requires you to work in person at the College. This position is deemed a critical replacement vacancy.
Why this Role is Important
Under the supervision of the Operations Manager, Faculty of Business and Hospitality, the incumbent performs duties in matters related to academic planning including scheduling, Standard Workload Formula (SWF), and curriculum support.
How You’ll Make An Impact
Responsible for the gathering of information to facilitate the development of all full-time faculty Standard Workload Form (SWF) workload assignments for the School that includes:
Distributes curriculum to Coordinators/Program Manager for verification and accuracy Initiates and prepares proposed workload assignments based on Associate Dean/Program Manager/Coordinator’s recommendations and after careful analysis of current and future student enrolment trends and any necessary curriculum modifications Verifies that SWFs are within contractual limits Suggests increasing/decreasing numbers of sections to Associate Dean, Operations Manager and Program Manager to evaluate budget implications Updates and adjusts workload assignments as required and as approved by the Associate Dean Ensures SWFs are issued, signed and forwarded to Labor Relations within posted deadlines and ancillary reports are also submitted Maintains accurate records and supporting documentation Responds to questions and interprets SWF data content for inquiries Updates SWFs as a result of revisions, WMG ruling(s), and provides clarification to WMG as required After official count dates, as determined by the college, enters accurate number of students that are provided to Centre for Academic Excellence to determine if overtime payments are required
Responsibilities
Responsible for the gathering, analyzing and inputting of data into College system, for the scheduling of programs and classes for the School that includes:
Collecting all the necessary data required to complete the submission to the central Centre for Academic Excellence by analyzing teaching-hour projections to determine the academic delivery needs of the School for each semester In consultation with the Associate Dean/Operations Manager/Program Manager, determines the number of sections of courses required, room sizes, types of room (such as VDP room, laptop classroom, lab, specialized lab.) Inputs the collected data into the college system to enable the Centre for Academic Excellence to produce timetables. Checks and verifies inputted data Submits exception forms for situations which are outside the scheduling parameters Once the initial schedule is created by Centre for Academic Excellence, the incumbent reviews and verifies the draft timetables to ensure that all the required information has been accurately captured The incumbent liaises with and identifies scheduling solutions alongside the Centre for Academic Excellence and Associate Dean to address any errors which need resolution, including system parameter/generated errors Collecting all the necessary data required to complete the submission to Centre for Academic Excellence in order to generate the examination schedules for the School Booking miscellaneous rooms for tests, guest speakers, student groups and various other meetings, etc. Liaises with other academic Schools to ensure courses serviced by and to this School are planned properly
Provides Curriculum Support That Includes
Maintains program curriculum documentation including Degree Audits Prepares course section information for Office of the Registrar Assists Associate Dean/Operations Manager/Program Manager in preparing budget and forecasting teaching hour projections Provides back-up to add in course petitions within faculty contract restrictions Closely monitors the number of seats in course sections, opens part time seats in courses Performs special projects as assigned by the Associate Dean/Operations Manager/Program Manager Identifies issues/problems/gaps with academic delivery and works with Program Manager/Associate Dean to resolve Initiates and/or prepares payroll documentation for non-full-time faculty hires Follow up to ensure that the hire contracts are returned and the appropriate payroll documentation is complete and submitted to payroll Initiates overtime payment authorizations, change of status for faculty Responds to inquiries in response to academic matters such as SWFs, timetables, etc.
Performs Other Related Duties As Assigned
Occasional back up to other Academic Planners within Faculty Provides emergency occasional back up to the Student Information System (SIS) registration activities Participates in various activities such as graduation, awards ceremonies, surveys, etc. Other duties as assigned
What You'll Bring
Post-secondary 2 year diploma/degree or equivalent in Office administration or related discipline Minimum 3 years of related work experience in a busy office environment with customer service focus An equivalent combination of education and experience may be considered Experience using software applications products (word processing and spreadsheets) preferably in an educational setting Knowledge of the education sector – the College or other post-secondary environments – including scheduling, standard workload formula completion and curriculum support Demonstrated strong organizational skills and attention to detail Demonstrated ability to work independently and as a team Demonstrated excellent verbal and written communication skills
Ready to Apply?
If you’re ready to strengthen our student experience and contribute to something bigger — we’d love to hear from you. Submit your application by the specified closing date.
Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials
While transcripts are not required for the interview, they are mandatory as a condition of employment.
Equity, Diversity and Inclusion
Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
Accommodation
Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca
Land Acknowledgement
Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
About Fanshawe College
Similar Jobs
Academic Planner - Temporary/AppD Assignment
About the role
Note: This is for 1 Regular Full-Time temporary vacancy until December 24, 2026. This position requires you to work in person at the College. This position is deemed a critical replacement vacancy.
Why this Role is Important
Under the supervision of the Operations Manager, Faculty of Business and Hospitality, the incumbent performs duties in matters related to academic planning including scheduling, Standard Workload Formula (SWF), and curriculum support.
How You’ll Make An Impact
Responsible for the gathering of information to facilitate the development of all full-time faculty Standard Workload Form (SWF) workload assignments for the School that includes:
Distributes curriculum to Coordinators/Program Manager for verification and accuracy Initiates and prepares proposed workload assignments based on Associate Dean/Program Manager/Coordinator’s recommendations and after careful analysis of current and future student enrolment trends and any necessary curriculum modifications Verifies that SWFs are within contractual limits Suggests increasing/decreasing numbers of sections to Associate Dean, Operations Manager and Program Manager to evaluate budget implications Updates and adjusts workload assignments as required and as approved by the Associate Dean Ensures SWFs are issued, signed and forwarded to Labor Relations within posted deadlines and ancillary reports are also submitted Maintains accurate records and supporting documentation Responds to questions and interprets SWF data content for inquiries Updates SWFs as a result of revisions, WMG ruling(s), and provides clarification to WMG as required After official count dates, as determined by the college, enters accurate number of students that are provided to Centre for Academic Excellence to determine if overtime payments are required
Responsibilities
Responsible for the gathering, analyzing and inputting of data into College system, for the scheduling of programs and classes for the School that includes:
Collecting all the necessary data required to complete the submission to the central Centre for Academic Excellence by analyzing teaching-hour projections to determine the academic delivery needs of the School for each semester In consultation with the Associate Dean/Operations Manager/Program Manager, determines the number of sections of courses required, room sizes, types of room (such as VDP room, laptop classroom, lab, specialized lab.) Inputs the collected data into the college system to enable the Centre for Academic Excellence to produce timetables. Checks and verifies inputted data Submits exception forms for situations which are outside the scheduling parameters Once the initial schedule is created by Centre for Academic Excellence, the incumbent reviews and verifies the draft timetables to ensure that all the required information has been accurately captured The incumbent liaises with and identifies scheduling solutions alongside the Centre for Academic Excellence and Associate Dean to address any errors which need resolution, including system parameter/generated errors Collecting all the necessary data required to complete the submission to Centre for Academic Excellence in order to generate the examination schedules for the School Booking miscellaneous rooms for tests, guest speakers, student groups and various other meetings, etc. Liaises with other academic Schools to ensure courses serviced by and to this School are planned properly
Provides Curriculum Support That Includes
Maintains program curriculum documentation including Degree Audits Prepares course section information for Office of the Registrar Assists Associate Dean/Operations Manager/Program Manager in preparing budget and forecasting teaching hour projections Provides back-up to add in course petitions within faculty contract restrictions Closely monitors the number of seats in course sections, opens part time seats in courses Performs special projects as assigned by the Associate Dean/Operations Manager/Program Manager Identifies issues/problems/gaps with academic delivery and works with Program Manager/Associate Dean to resolve Initiates and/or prepares payroll documentation for non-full-time faculty hires Follow up to ensure that the hire contracts are returned and the appropriate payroll documentation is complete and submitted to payroll Initiates overtime payment authorizations, change of status for faculty Responds to inquiries in response to academic matters such as SWFs, timetables, etc.
Performs Other Related Duties As Assigned
Occasional back up to other Academic Planners within Faculty Provides emergency occasional back up to the Student Information System (SIS) registration activities Participates in various activities such as graduation, awards ceremonies, surveys, etc. Other duties as assigned
What You'll Bring
Post-secondary 2 year diploma/degree or equivalent in Office administration or related discipline Minimum 3 years of related work experience in a busy office environment with customer service focus An equivalent combination of education and experience may be considered Experience using software applications products (word processing and spreadsheets) preferably in an educational setting Knowledge of the education sector – the College or other post-secondary environments – including scheduling, standard workload formula completion and curriculum support Demonstrated strong organizational skills and attention to detail Demonstrated ability to work independently and as a team Demonstrated excellent verbal and written communication skills
Ready to Apply?
If you’re ready to strengthen our student experience and contribute to something bigger — we’d love to hear from you. Submit your application by the specified closing date.
Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials
While transcripts are not required for the interview, they are mandatory as a condition of employment.
Equity, Diversity and Inclusion
Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
Accommodation
Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca
Land Acknowledgement
Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.