ABOUT US

Academy of Learning Career College (AOLCC) is a leading educational institution dedicated to providing high‑quality, career‑focused education and training to students in Alberta and Manitoba. Our commitment to excellence is reflected in our compliance with Alberta Advanced Education and Private Vocational Institutions Regulations and our dedication to fostering a supportive and inclusive learning environment. We also assist students in accessing financial assistance programs, such as Student Aid, to support their educational goals.

AOLCC Calgary Central Campus is seeking a detail‑oriented, student‑focused professional to join our team as Admissions Coordinator. The Admissions Coordinator plays an essential role in supporting the admissions team, organizing the flow of prospective student information, preparing documentation, and ensuring smooth administrative processes that contribute to a positive student experience.

ROLE OVERVIEW:

Reporting to the Admissions Manager, the Admissions Coordinator supports the daily operations of the admissions department. This role ensures accurate handling of documentation, maintains communication with prospective students, assists with scheduling and follow‑ups, and provides administrative support that enables the admissions team to meet enrollment goals. The Admissions Coordinator works collaboratively with Marketing, Finance, Academics, and Student Services to support a seamless admissions and onboarding experience.

KEY RESPONSIBILITIES:

ADMISSIONS PROCESS MANAGEMENT

• Oversee and manage the admissions process for prospective students.
• Review and evaluate applications to ensure they meet admission criteria.
• Communicate with Admissions Advisors regarding application status, missing requirements, and additional information needed.
• Coordinate and schedule contract signing appointments for prospective students.
• Collaborate with internal departments to gather required documents and information for enrollment.

STUDENT COUNSELING & SUPPORT

• Provide guidance and support to prospective students throughout the admissions process.
• Respond to inquiries and provide accurate information regarding programs, admission requirements, tuition fees, financial aid, and college policies.
• Assist students in identifying programs aligned with their goals and interests.
• Address concerns from prospective students and their families, helping resolve issues in a timely and supportive manner.

ENROLLMENT & REGISTRATION

• Facilitate the full enrollment process, ensuring all required documentation is completed and submitted before deadlines.
• Secure student signatures (as witness) on Ministry‑approved enrollment contracts.
• Maintain accurate student records and ensure data integrity in the student information system.
• Collaborate with the College’s signing authority to support a seamless transition from admission to registration.
• Coordinate with other departments to ensure students receive schedules, orientation details, and all required onboarding information.
• Create enrollment data on the New Student Report (NSR) and ensure all information is accurate in real time.
• Attend NSR meetings and provide necessary updates.
• Complete Agency Agreements upon approval from senior management; upload to shared drives and update trackers.

ADMISSIONS POLICIES & COMPLIANCE

• Stay current with relevant regulations, policies, and procedures within Alberta’s private career college sector.
• Ensure compliance with all regulatory requirements and accreditation standards.
• Work with college leadership and academic departments to update admissions policies as needed.

DATA ANALYSIS & REPORTING

• Collect and analyze admissions data to identify trends, opportunities, and areas for process improvement.
• Prepare regular reports on admissions statistics, conversion rates, and key metrics for the Senior VP of Admissions.
• Use data insights to recommend strategies for optimizing admissions processes and achieving enrollment targets.

PROFESSIONAL DEVELOPMENT & TRAINING

• Stay current with industry trends, best practices, and innovations in admissions and student recruitment.
• Participate in professional development activities, workshops, and conferences related to admissions and enrollment management.

QUALIFICATIONS:

SKILLS & ATTRIBUTES

• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Office; experience with Google Workspace considered an asset.
• Ability to multitask, prioritize, and adapt in a fast‑paced environment.
• Strong decision‑making abilities and problem‑solving skills.
• Experience in conflict resolution and maintaining professionalism.
• Results‑driven with a strong focus on student success.
• Outgoing, confident, and positive personality with strong interpersonal skills.
• Ability to work independently and collaboratively within cross‑functional teams.

EDUCATION & EXPERIENCE

• High School Diploma or equivalent (minimum).
• 2–3 years of experience in customer service, administration, or related roles involving direct communication with external clients (students preferred).